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 February 2021 School Board Meeting Information

To: Students, Parents, Staff, and School – Community Members; Media
Fr: Kevin Smith, Superintendent
Re: February 2021 School Board Meeting Information

The Covington Community School Corporation School Board met for their monthly meeting on Monday, February 8, 2021. The meeting was conducted in alignment with social distancing guidelines.

Prior to the business section of the agenda, Covington High School Principal Alison Karrfalt updated the board on the status of the virtual learning program, implemented in the fall. Ms. Karrfalt noted that while the program has been successful, a number of students have returned to
in-person learning during the second semester. She also indicated that students have been excited about the opportunity to engage in extra-curricular clubs this semester. The CHS leader also touted formative assessment information indicating student growth and development is holding its’ own, despite the many challenges provided with the COVID pandemic.

Ms. Karrfalt informed the board the high school earned a 96.92% graduation rate for 2020, an outstanding level that falls among the “Best of the Best”.

Additionally, Covington High School earned an ‘A’ rating for 2019 – 2020.

Covington Elementary instructor Kara Taylor then provided an update on the status of the Project Lead The Way Launch program. The program is in its’ first year at CES and Ms. Taylor noted the children have been excited with the curriculum.

Board President Doug Hunter thanked Ms. Taylor for the work she is doing, while sharing the board’s appreciation for the excitement and passion being brought to the program.

In other business, the board adopted a resolution opposing House Bill 1005, which would divert much needed money from public education to a proposed voucher program. It is estimated that if adopted HB1005 would significantly reduce Governor Holcomb’s proposed 3% increase for public education during the next biennium budget period.

During the business portion of the agenda the board:
• Approved the following hires:
o Laura Myers, Testing Coordinator
o Yessi Girdler, Testing Coordinator
o Jen Sutherlin, 6th Grade Volleyball (1/2 Position)
o Alison Brown, 6th Grade Volleyball (1/2 Position)
o Tyler Scott, MS Track Boys Coach
o Andrea Ragsdale, MS Track Girls Coach
o Ben Jones, MS Wrestling Coach
o Courtney Reinken, Freshman Volleyball Coach (2021)
o Alison Brown, Junior Varsity Volleyball Coach (2021)
o k (1/2)

o Amy Clem, MS Yearbook (1/2)
o Mandy Short, MS National Honor Society
o Brittany Russell, MS Student Council
• Accepted the following maternity leave request:
o Staci Stultz, Middle School Instructor
• Received information from school corporation legal counsel, Stu Weliever, concerning the
legal aspects from Indiana code, as related to conflicts of interest.
• Approved the award of transportation contracts as follows:
o Routes 4, 5, and 6 to Spicer Transportation;
o Route 7 to Tracie Allen
• Approved the 2021 – 2022 course offerings for the high school.
• Approved a recommendation for the school corporation superintendent to submit a flexibility waiver request to the Indiana State Board of Education, per Indiana code 20-31-4.1-4.
• Approved an out – of – district student transfer.
• Approved the cancellation of vendor checks, which remain outstanding for two or more years.
• Authorized the posting for dairy product bids.
• Approved the use of school corporation funds in support of projected athletic department shortfalls due to COVID-19 pandemic restrictions on event attendance.
• Authorized school corporation treasurer Vicki Jones to move forward with the implementation of an electronic payroll tool, Docu Delivery.
• Approved a resolution expanding the period of time an employee may utilize days for COVID related illnesses, as previously provided by the Expanded Sick Leave Act.
• Appointed Barb Hegg and Paul Moore to new four – year terms on the Covington – Veedersburg Public Library Board.
• Accepted a proposal from J.R. Kelly for the construction of a secured entrance at the elementary school.
• Approved a resolution designating Vicki Jones as the school corporation representative for small claim court items.
• Approved a recommendation for the hiring of a social worker at the middle school.
• Learned the winter ADM count for the school corporation was reduced from the fall numbers, with 785 students enrolled on February 1, 2021, as compared to 790 in September, 2020.
• Shared their appreciation and recognition for the outstanding work being provided by school counselors Laura Myers and Yessi Girdler.

The next scheduled meeting of the board of trustees is set for Monday, March 8, 2021. The meeting will begin at 6:30 p.m.

Thank you for your support of our children and of the Covington School –
Community.

Kevin R. Smith
Superintendent

 CCSC: Update Attendance Guidance

Earlier this week Governor Holcomb announced new attendance guidance for extra – curricular and co – curricular events.

Attendance recommendations at K-12 extracurricular and co-curricular activities are as follows:

(1) For counties designated as red, overall attendance (attendees, staff, and others) may not exceed 25 individuals;
(2) For counties designated as orange, overall attendance (attendees, staff, and others) may not exceed 50 individuals;
(3) For counties designated as yellow, overall attendance (attendees, staff, and others) may not exceed 100 individuals; and
(4) For counties designated as blue, overall attendance (attendees, staff, and others) may not exceed 250 individuals.

Overall attendance may be greater than the numbers above IF the school corporation submits a safety plan to the local health department, ensures that attendees and staff adhere to social distancing requirements, and wear face coverings, and has sufficient persons, staff, or volunteers to monitor compliance with these directives. If the school corporation complies with these requirements, overall attendance (attendees, staff, and others) may not exceed:

(1) For counties designated as red or orange, 25% of the facility’s capacity;
(2) For counties designated as yellow, 50% of the facility’s capacity; and
(3) For counties designated as blue, 100% of the facility’s capacity.

Note: Requests for event consideration are being reviewed on an event – by – event basis.

 School Board Meeting Agenda – February

Executive Session Board Meeting

The Covington Community School Corporation Board – of – Trustees will have an Executive Session Board Meeting on Monday, February 8, 2021, beginning at 5:30 p.m., prior to the regularly scheduled session. The meeting will occur at the Covington Elementary School Conference Room, located at 1110 7th Street, Covington, Indiana 47932 for the following:

I.C. 5-14-1.5-6.1 (b)(3) School Safety and Security Plans and Implementation
I.C. 5-14-1.5-6.1 (b)(6)(B) Employee, student, or contractor status

**Adjournment

Regular Session Board Meeting

The Covington Community School Corporation Board of Trustees will meet in regular session on Monday, February 8, 2021, beginning at 6:30pm. The meeting will be held at the Covington Elementary School Conference Room, located at, 1110 7th Street, Covington, Indiana 47932.

Social distancing and face covering requirements will be in place for those
in attendance.

Due to the COVID – 19 Pandemic social distancing requirements the attendance capacity will be limited to 12 individuals. A conference call-in number will be provided for those wishing to join via phone conference:
Conference Number: 1 302-751-6016 PIN: 899 448 295#

Agenda

  1. Call Meeting to Order
    a. Verify Members in Attendance and Establish a Quorum
    b. Recite the Pledge of Allegiance
  2. Approval of Agenda
  3. Educational Excellence
    a. Rigor – Relevance – Relationships
    i. Best Practices
  4. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements
    iii. Resignations
    iv. Professional Leave
    d. Review and Approval of Travel Requests
    i. Field Trips
    ii. Staff Development
  5. District Project and Business Updates
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Other
  6. New Business
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Other
  7. Superintendent Report Out
    a. Pathfinding
    b. Aligning
    c. Empowering
    d. Modeling
  8. Public Comments
  9. Board Comments
  10. Dates – of – Interest a. Flex Day 1 – February 12, 2021 b. President’s Day/No School – February 15, 2021 c. Boys Basketball Sectional – March 2, 5, 6, 2021 d. March Board Meeting – March 8, 2021 e. Flex Days 2, 3 – March 18, 19, 2021
    f. Spring Break – March 22 – 26, 2021 g. Superintendent Advisory Council – To Be Determined
  11. Adjournment
 CCSC: School Corporation Reentry Protocol Modification

January 22, 2021

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: School Corporation Reentry Protocol Modification

Per guidance received from the Indiana Department of Health, the 7 – day quarantine option has been removed from the school corporation reentry protocol, effective January 22, 2021. The updated protocol revision (CT Path Forward – Reentry Plan S2 – A) may be found on the CCSC website. Additionally, the respective IDOH guidance document has been placed on the website for reference.

We appreciate your understanding.

Thank you.
Kevin

 January 2021 School Board Meeting Information

To: Students, Parents, Staff, and School – Community Members; Media
Fr: Kevin Smith, Superintendent
Re: January 2021 School Board Meeting Information

The Covington Community School Corporation School Board met for their monthly meeting on Monday, January 11, 2021. The meeting was conducted in alignment with social distancing guidelines.

At the annual organizational meeting Mr. Doug Hunter was selected to serve as board president for Mr. Jason Beck was selected as board vice – president and Mr. Kevin Cates as board secretary.

In other organizational business, the board approved Ms. Vicki Jones as school corporation treasurer and Ms. Jennifer Linville as extra– curricular treasurer. The law firm of Henthorn, Harris, and Weliever was approved to continue as legal counsel for Covington Community School Corporation.

During the business portion of the agenda the board:

• During the finance committee agenda

o Selected Mr. Doug Hunter as president of the finance board.

o Selected Mr. Kevin Cates as secretary of the finance board.

o Reviewed the investment policy.

o Received its’ annual financial analysis.

o Was informed that no new investments had been made during 2020.

• Agreed to maintain the current level of board compensation for 2021 – $1,000 annually.

• Received an update on the start of the second semester from elementary school principal Ms. Michelle Beck.

• Approved the following hires:

o Brooke Ahrens, CMS Instructional Aide

o Cathy Busik, CHS Interim English Instructor

o Cindie Holliday, Interim SEL Coordinator

o Susan Smaltz, CHS Pep Club Co – Sponsor

o Trevor Dickerson, CHS Pep Club Co – Sponsor

o Steve Pierce, Assistant Baseball Coach

o Bradley Slider, Volunteer Junior Varsity Baseball Coach

o Matt Gerling, Volunteer Assistant Baseball Coach

o Luke Taylor, Volunteer Assistant Baseball Coach

o Meghan Hall, Junior Varsity Softball Coach

o Aliah Larsen, Volunteer Assistant Softball Coach

o Keddy Sowers, Volunteer Assistant Softball Coach

o Judy Hegg, Volunteer Assistant Softball Coach

o Jamie Hughes, WRSSC Blind and Low Vision Teacher (.2 Role)

• Learned that the analysis and negotiations for the award of transportation contracts has entered final stages.

• Approved a resolution for the continued monthly transfer of funds from the Education to Operations Fund, maintaining the same level as in 2020.

• Approved a recommendation from the school corporation calendar committee in adopting the 2022 – 2023 school calendar.

o The calendar follows the same format as in use in 2020 – 2021 and that which has been adopted for 2021 – 2022.

• Approved Ms. Beck’s recommendation to accept two out – of – district students.

• Authorized the acceptance of a $5,000 donation from the Western Indiana Community Foundation for the use of Covington Elementary School in providing for needs of students.

o Board President Doug Hunter expressed appreciation, on behalf of the board and the school corporation, to Mr. Dale White and the foundation for their continued support of the community’s children.

• Reviewed its’ intent to conduct a working session board meeting, in the near future, with a focus on providing a collaborative opportunity for stakeholders of the school corporation to participate in identifying go – forward opportunities for improvement.

• Received public comment on the meeting format, the school corporation property and casualty insurance process, and the identification of the school corporation legal counsel.

The next scheduled meeting of the board of trustees is set for Monday, February 8, 2021. The meeting will begin at 6:30 p.m. Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith Superintendent

 CMS Honor Roll – 2nd Quarter

Covington Middle School Honor Roll – 2nd Quarter
6th Grade – Distinguished

Aaron Asbury
Reagan Bealer
Beau Bishop
Gavin Guthrie
Allie Hunt
Gabrielle Lewis
Connor Maertens
Dylan McLain
Emma Poll
Brooke Rottmann
Nathanael Webster
Chloe Whittington
Adaline Winn
Andrew Wright

6th Grade – Honor Roll
Lillian Cook
Naomi DeRosier
Jasmine Hernandez
Alainee Hoaks
Claire Jacobs
Ridley Keele
Creux Rieman
Kaden Smith
Ava Stein
Zachary Stump

Covington Middle School Honor Roll – 2nd Quarter
7th Grade – Distinguished

Jalyn Allen
Rhyane Beck
Lydia Bennett
Asher Cadman
Maya Clemence
Andrea Estes
Makiah Glidewell
Lucas Hauck
Luke Holycross
Clyde Keller
Keira Smith
Gwyndelyn Story

7th Grade – Honor Roll
Cadence Clausen
Bayleigh Daniels
Seth Ellmore
Julianna Girdler
Landon Herzog
Kyven Hill
Tyler Kindell
Jayleigh LaGue
Glennys McGurk
Amelia Nix
Kailey Pettit
Kynley Powell
Hope Smaltz
Benjamine Stewart
Aleksander VanDorn
Emberlee Whitaker

Covington Middle School Honor Roll – 2nd Quarter
8th Grade – Distinguished

Savannah Bishop
Kennedie Cadman
Sydni Crain
Kyla Culotti
Brookelyn DeZarn
Landon Hardy
Haley Holycross
Summer Krepton
Haley Nichols
Addison Streuer
Kelly Yang

8th Grade – Honor Roll
Peyton Brown
Westin Coffing
Erica Critser
Josef Goeppner
Jaxon Keller
Angel Krout
Eleeanna Lawson
Leland Pickett
Bleron Saliji
Carson Schaeffer
Austin Stein
Alexandra Sutherlin
Emma Wade

 CMS Honor Roll – 1st Semester

Covington Middle School Honor Roll – 1st Semester
6th Grade – Distinguished
Reagan Bealer
Beau Bishop
Allie Hunt
Gabrielle Lewis
Connor Maertens
Dylan McLain
Emma Poll
Brooke Rottmann
Ava Stein
Nathanael Webster
Chloe Whittington
Andrew Wright

6th Grade – Honor Roll
Aaron Asbury
Breanna Batley
Lillian Cook
Naomi DeRosier
Gavin Guthrie
Jasmine Hernandez
Alainee Hoaks
Claire Jacobs
Ridley Keele
Creux Rieman
Kaden Smith
Zachary Stump
Adaline Winn
Deven Wise
Grace Young

Covington Middle School Honor Roll – 1st Semester
7th Grade – Distinguished

Jalyn Allen
Rhyane Beck
Lydia Bennett
Asher Cadman
Andrea Estes
Makiah Glidewell
Lucas Hauck
Luke Holycross
Clyde Keller
Gwyndelyn Story

7th Grade – Honor Roll
Cadence Clausen
Maya Clemence
Bayleigh Daniels
Amber Drummond
Seth Ellmore
Julianna Girdler
Landon Herzog
Kyven Hill
Jayleigh LaGue
Glennys McGurk
Amelia Nix
Kailey Pettit
Kynley Powell
Hannah Shank
Hope Smaltz
Keira Smith
Benjamine Stewart
Aleksander VanDorn

Covington Middle School Honor Roll – 1st Semester
8th Grade – Distinguished
Savannah Bishop
Kennedie Cadman
Sydni Crain
Landon Hardy
Haley Holycross
Summer Krepton
Haley Nichols
Addison Streuer
Kelly Yang

8th Grade – Honor Roll
Peyton Brown
Bennett Christoff
Westin Coffing
Erica Critser
Kyla Culotti
Brookelyn DeZarn
Josef Goeppner
Joel Holycross
Jaxon Keller
Angel Krout
Eleeanna Lawson
Cian Moore
Leland Pickett
Bleron Saliji
Carson Schaeffer
Austin Stein
Alexandra Sutherlin
Maxwell Waddell
Emma Wade

 School Board Meeting Agenda for January 11, 2021

Executive Session Board Meeting

The Covington Community School Corporation Board – of – Trustees will have an Executive Session
Board Meeting on Monday, January 11, 2021, beginning at 5:30 p.m., prior to the regularly scheduled
session. The meeting will occur at the CCSC Conference Room, located at 601 Market Street,
Covington, Indiana 47932 for the following:

I.C. 5-14-1.5-6.1 (b)(9) Job Performance Evaluation

I.C. 5-14-1.5-6.1 (b)(3) School Safety and Security Plans and Implementation

I.C. 5-14-1.5-6.1 (b)(6)(B) Employee, student, or contractor status

**Adjournment

Board Member Oath – of – Office Administered prior to the Board – of – Finance and Regular Session
Board Meeting

Covington Community School Corporation Board – of – Finance Meeting

The Covington Community School Corporation Board – of – Finance will meet in regular session on
Monday, January 11, 2021, beginning at 6:30pm. The meeting will be held at the Covington High
School Multi – Purpose Room, located at 1017 6th Street, Covington, Indiana 47932.

Agenda

  1. Call Meeting to Order
  2. Board – of – Finance Officer Selection

a. Selection of Board – of – Finance President

b. Selection of Board – of – Finance Secretary

  1. Board – of – Finance Investment Report Review
  2. Board – of – Finance Overall Investment Policy Review
  3. School Corporation Financial Review

a. 20-19-7-4 (Fiscal Indicators)

  1. Adjournment

Regular Session Board Meeting

The Covington Community School Corporation Board of Trustees will meet in regular session on
Monday, January 11, 2021, beginning at 6:40pm. The meeting will be held at the Covington High
School Multi – Purpose Room, located at 1017 6th Street, Covington, Indiana 47932.

Agenda

  1. Call Meeting to Order

a. Verify Members in Attendance and Establish a Quorum

b. Recite the Pledge of Allegiance

  1. 2021 School Board Organization of Officers

a. Selection of Board President

b. Selection of Board Vice – President

c. Selection of Board Secretary

  1. 2021 Board Member Compensation
  2. Assignment of Treasurer
  3. Assignment of Extra – Curricular Treasurer
  4. Designation of CCSC legal counsel
  5. Approval of Agenda
  6. Educational Excellence

a. Rigor – Relevance – Relationships

i. Best Practices

  1. Consent and Approvals

a. Review and Approve Minutes

b. Review and Approval of Claim Dockets

c. Consideration of Human Resources

i. New Hires

ii. Retirements

iii. Resignations

iv. Professional Leave

d. Review and Approval of Travel Requests

i. Field Trips

ii. Staff Development

  1. District Project and Business Updates

a. Administration

b. Finance/Business

c. Curriculum (Technology)

d. Buildings and Grounds

e. Transportation

i. Bus Bid Status

f. Other

  1. New Business

a. Administration

b. Finance/Business

i. Education Fund Transfer To Operations Fund Resolution

ii. 2022 – 2023 Proposed School Calendar

c. Curriculum (Technology)

d. Buildings and Grounds

e. Transportation

f. Other

  1. Superintendent Report Out

a. Pathfinding

b. Aligning

c. Empowering

d. Modeling

  1. Public Comments
  2. Dates – of – Interest

a. Spring ADM Count Day – February 1, 2021

b. Superintendent Open Office Hours – February 1, 2021

c. Girls Basketball Sectional – February 2, 5, 6, 2021

d. February Board Meeting – February 8, 2021

e. Flex Day 1 – February 12, 2021

f. President’s Day/No School – February 15, 2021

g. Superintendent Advisory Council – To Be Determined

h. Flex Days 2, 3 – March 18, 19, 2021

i. Spring Break – March 22 – 26, 2021

  1. Board Comments
  2. Adjournment
 CCSC: Second Semester Protocol Adjustments

January 4, 2021

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Second Semester Protocol Adjustments

With the start of the second semester upon us, I would like to take this opportunity to provide information related to the school corporation reentry protocol. Taking into account data, both quantitative and qualitative, collected throughout the first semester, adjustments made to health guidance by the CDC, Indiana State Department of Health, the Fountain/Warren County Health Department, and the input from our school – community, modifications have been made to our protocol.

Rest assured, the changes in our reentry protocol have been made only after conducting a due diligence into the collected data, as well as through much discussion and consideration.

If at any time you would like to discuss an item related to our protocol, please feel free to contact me.

Thank you for the continued support of our children and school – community.

Kevin
——————————————————————————————————————–
Reentry Protocol Modifications

  1. Student temperature checks will be conducted on a random basis, when entering a school corporation facility, beginning January 6, 2021.
    a. Data collected throughout the first semester, as well as input from the county chief health officer, supports moving from a 100% check to the random review as students enter a school corporation facility.
  2. Staff member temperature and health screens will continue to be conducted daily at the time a facility is entered.
    a. An updated screening checklist has been provided for use.
  3. An editorial change has been made in order to allow for a more efficient flow when reviewing the return to instruction document.
    a. This includes a reference to the first day of the second semester, January 6, 2021.
  4. A reminder has been added for parents who would like to better understand the instructional options offered to our students.
  5. Due to a problem with the IHSAA Return To Play link provided in the document, it has been deleted.
  6. An additional link to the new CDC quarantine release guidance has been placed in the sidebar portion of the document.
  7. Items that are no longer relevant, such as back – to – school planning, have been deleted.
  8. An effort to align the reentry document with the second semester of the school year has been made.
  9. Student assemblies of no greater than 25 individuals are allowed.
    a. Adjustments may be made to this number, subject to the status of the COVID impact to the school, county, and/or region at a given point and time.
  10. Close exposure quarantine release protocol has been modified in accordance with the recent CDC and state department of health guidance.
  11. A process for the utilization of the critical infrastructure worker designation has been identified and inserted into the reentry protocol.
    a. This process will be utilized as deemed appropriate, in particular when the continuation of effective instruction and operations may be at risk.
  12. The food services serving process will be adjusted, where deemed appropriate, for the second semester.
    a. For the high and middle schools, this will mean a return to the regular serving line, with limitations being placed on the self – serve process, during lunch.
    b. The elementary school will continue forward with the serving processes utilized during the first semester due to spacing restrictions.
  13. Additional equipment has been opened for use, during recess, at the elementary school.


 CCSC: Returning to In-Person Instruction

January 4, 2021

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Returning to In – Person Instruction

We are excited to have students and staff back for the first day of the second semester on Wednesday, January 6, 2021.

In order to help us prepare for the return of students and staff, we need your assistance as follows:

If you, or a family member have had COVID-19 symptoms, or been diagnosed with the virus, from the period of December 25 – January 4 please contact our nursing staff prior to Wednesday.

You may reach a nurse by phoning 765.793.4877, Extension 7, or via email at covid19@covington.k12.in.us.

We appreciate your assistance.

Thank you.
Kevin

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other addresses:
CHS
CMS
CES
Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
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