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 School Board Meeting – Tuesday, July 27

Executive Session Board Meeting

The Covington Community School Corporation Board – of – Trustees will have an Executive Session Board Meeting on Tuesday, July 27, 2021, beginning at 5:30 p.m. The meeting will occur at the Covington Elementary School Conference Room, located at 1110 7th Street, Covington, Indiana 47932 for the following:

I.C. 5-14-1.5-6.1 (b)(3) To discuss the assessment, design, and implementation of school safety and security measures, plans, and systems.

I.C. 5-14-1.5-6.1 (b)(6)(9) Employee, student, or contractor status

Special Session Board Meeting

The Covington Community School Corporation Board of Trustees will meet in special (business) session on Tuesday, July 27, 2021, beginning at 6:30pm. The meeting will be held at the Covington Elementary School Conference Room, located at, 1110 7th Street, Covington, Indiana 47932.

Agenda

  1. Call Meeting to Order
    a. Verify Members in Attendance and Establish a Quorum
    b. Recite the Pledge of Allegiance
  2. Approval of Agenda
  3. Educational Excellence
    a. Rigor – Relevance – Relationships
    i. Best Practices
  4. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements

iii. Resignations
iv. Professional Leave
d. Review and Approval of Travel Requests
i. Field Trips
ii. Staff Development

  1. District Project and Business Updates
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Other
  2. New Business
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Other
  3. Superintendent Report Out
    a. Pathfinding
    b. Aligning
    c. Empowering
    d. Modeling
  4. Public Comments
  5. Board Comments
  6. Dates – of – Interest
    a. 2021 – 2022 School Year Registration Opens August 4, 2021
    b. New Employee Orientation August 6, 2021
    c. First Staff Day
    August 10, 2021
    d. Second Staff Day
    August 11, 2021
    e. First Day of School
    August 12, 2021
    f. Labor Day Holiday
    September 6, 2021
    g. Athletic Department Golf Scramble September 19, 2021
  7. Adjournment

 July 2021 Board Meeting Schedule

July 7, 2021

To: All Interested Individuals
Fr: Kevin Smith, Superintendent
Su: July 2021 Board Meeting Schedule

The Covington Community School Corporation Board – of – Trustees will not conduct their regular monthly meeting on July 12, 2021. A special session will be scheduled at a later date and time.

I apologize for any inconvenience this may cause.

Thank you.
Kevin

 July 2021 School Board Meeting Information

To: Students, Parents, Staff, and School – Community Members; Media
Fr: Kevin Smith, Superintendent
Re: July 2021 School Board Meeting Information

The Covington Community School Corporation School Board met for a special/working session on
Tuesday, July 6, 2021. The session provided an opportunity for the board to receive input from
those in attendance regarding use of ESSER II/III funds, as well as the plan for school reentry in
the fall.

Prior to the working session, the board hired Travis Brown as athletic director and interim
football coach.

“I am excited for the opportunity Travis has earned to serve as the athletic director,” commented
school superintendent Kevin Smith. “He has participated in our leadership development program
during the past two years, while focusing on the expansion of his personal leadership toolbox.
Coach Brown has served the school – community in a positive and committed manner for a number of
years. It is this commitment that has allowed coach to become a well – respected part of our 1CT
family.”

Following the approval of new hires, the board received input from the meeting attendees regarding
possible uses of the ESSER funds. The items placed on a listing for consideration include:
• Applying for textbook fees.
• Ensuring the opportunity for student labs at the high school.
• Staff stipends.
• Staff training.
• Equipment – (Kitchen, etc…).
• Remodeling of student restrooms.
• Addressing student learning loss.
• Expanding internet access for families.
• Creation of outdoor learning areas.
• Expanding field trips for learning opportunities at the high and middle schools.
• Purchase of data management software, to work in conjunction with student learning loss
recovery.
• Cleaning and sanitizing materials and equipment.
• Continued and expanded focus on social and emotional learning programming.
• Use of a facility cleaning service.
• Remodeling of nursing office (s).

Board president Doug Hunter noted that the list compiled was an excellent one.
“I appreciate the discussion and interaction those in attendance brought this evening,” Hunter
noted.

It was also mentioned that additional discussion, brainstorming, will be conducted in the future,
regarding the use of the funds
available to the school corporation.

Regarding the return to school plan, the board reiterated their intent to make the wearing of masks
optional for students and staff. A number of comments from the audience appeared to support this
approach.

“The board remains steadfast in that they want to see masks as an optional item next year,” Smith
said. “Further, it is their desire to return to as normal an environment for learning as possible.
This is the focus the building leaders have been planning under since the spring.”

Additional discussion was conducted related to the quarantine guidance for individuals testing
positive for COVID – 19, as well as those who may be exposed during the school year. Comments of
concern were expressed by community members around the possibility of students bullying those who
may choose an opposite option in the areas of being vaccinated for COVID and the wearing of masks.

“The expectations for everyone – students, staff, campus visitors – will always be that we respect
the rights of others to make the choices that they deem most appropriate for their personal needs,”
stated Smith. “Any disrespect, mistreatment, harassment, and / or bullying will not be
tolerated.”
During the business portion of the agenda the board:
• Approved the following hires:
o Travis Brown, High School and Middle School Athletic Director
o Travis Brown, Interim (2021) Football Coach
o Brennan Crose, Boys Soccer Coach
o Ollie Pettit, CHS Instructional Aide
The next board meeting is tentatively planned for the last week of July.

Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith Superintendent

 Anticipated Administrative Opening

June 24, 2021

To: Staff, School – Community Stakeholders
Fr: Kevin Smith, Superintendent
Su: Anticipated Administrative Opening

The intent of this communication is to advise that school corporation athletic director Trent McCormick expects to be leaving his role in the coming weeks. Trent has been presented with a career opportunity that will allow him to utilize his leadership toolbox to its’ fullest.

For the past two years Mr. McCormick has served our school, the children, and staff members in a positive and effective manner. His focus on ensuring that expectations for success continued to be high, helped to sustain and expand the 1CT winning culture. Trent’s ability to organize and coordinate the functions of the athletic department further worked to ensure a high degree of efficiency in our processes.

I appreciate the professionalism and focus to ensure success that Trent has provided on behalf of us all. I am excited for him, and his family, as he moves forward with his career. Please join me in wishing him the very best.

In working to identify how best to proceed with the anticipated opening, the building leadership team and I will be identifying options over the next one to two weeks.

Thank you for your continued support of our children, instructional, and athletic programs.

Kevin

 June 2021 School Board Meeting Information

To: Students, Parents, Staff, and School – Community Members; Media
Fr: Kevin Smith, Superintendent
Re: June 2021 School Board Meeting Information

The Covington Community School Corporation School Board met in special session on Wednesday, June
23, 2021. The meeting was conducted in alignment with social distancing guidelines.

During the business portion of the agenda the board:
• Approved the following hires:
o Moira Spohn, CES Summer School Instructor – 2021
o Thomas Weeks – Barnitt, CHS English Instructor
o Deena Martin, CMS Instructor
o Jill Deel, CMS MI Resource Instructor
o Amy Fawbush, CES Instructional Aide
o Rachel Cotten, Assistant Tennis – 2021
o Staci Stultz, Cross Country Coach – 2021
o Tracie Allen, Summer Custodial and Maintenance Worker
o Chase Allen, Summer Custodial and Maintenance Worker
o Abigail Allen, Summer Custodial and Maintenance Worker
o Louis Myers, Summer Custodial and Maintenance Worker
o Amy Clem, Summer Custodial and Maintenance Worker
o Shelby Pineda, Summer Custodial and Maintenance Worker
o Joshua Coffing, Summer Custodial and Maintenance Worker
o Alex Rodgers, Summer Custodial and Maintenance Worker
• Approved the following transfer:
o Meghan Hall, Special Education (MoMH) Instructor (2021 – 2022)
• Accepted the following resignations:
o Dave Allen, CHS Instructional Aide
o Amber Thompson, CMS Instructor
o Tyler Scott, CMS Instructor
o Cathy Busick, CHS Temporary Instructor
• Approved the following maternity leave:
o G.B. Batley, CES Speech Instructor
• Received an update on the progress of the athletic complex rest room project from
construction manager Randy Grubbs, of the River Group.
• Approved a proposal for the placement of a concrete pad at the new rest room and concession
stand location.
• Received an update regarding buildings and grounds projects from Mike Howard.
o Preparations for the placement of new carpet in the hallways of the high school and elementary
school are underway.
• Approved two requests for out – of – district student transfers.

• Received the proposed building level handbooks under the first reading process.
• Approved a resolution allowing the superintendent to apply for an extension of the approved
flexibility waiver received from the state board of education during the 2020 – 2021 school year.
• Learned that the IEERB has identified the 2020 – 2021 Collective Bargaining Agreement as
compliant.
• Reviewed and approved the 2022 Budget Calendar.
• Approved non – certified employee pay for the two school calendar flexibility days of May 27
and May 28, 2021.
• Approved proposed textbook fees for the 2021 – 2022 school year.
• Approved the acceptance of an anonymous donation for the automotive CTE facility.
• Approved a proposal for the purchase of hardware and software which would enhance event
streaming capabilities.

The board is in the process of identifying two meetings dates for the month of July, with one
serving as a working session. Thank you for your support of our children and of the Covington
School – Community.

Kevin R. Smith Superintendent

 2021 Fall Return to Education Follow Up

June 21, 2021

To: Students, Parents, Staff, School – Community Members
Fr: Kevin Smith, Superintendent
Su: 2021 Fall Return to Education Follow Up

Following the recent release of information, related to the scheduling of the June board meeting, as well as the school corporation’s plan for reentry in the fall, a number of questions and concerns have been presented on behalf of the school community. With the support of the individual board members I would like to take this opportunity to address a few of these through this document.

To begin with, during this time of year I, and members of the board, attempt to find time to take a break, a vacation if you will, in order to spend time with family and loved ones that we may sacrifice during the school year. As you might imagine, schedules are difficult to align across multiple individuals. For this reason, and for this reason alone, the June board meeting has been scheduled on a different day and time than when it would have regularly been held. In conjunction, the board and I recognize that interested parties may not be able to attend the June session as readily as they may have otherwise, thus the agenda for this month has been aligned to those business items necessary for continued operations and preparation for the coming school year.

With the above in mind, items that we have received questions on, such as the school reentry plan, the plan for ESSER Fund utilization, etc… were moved for discussion in July once we recognized the limited opportunities we had in the respective schedules to conduct a meeting during the month of June. Further, by moving to next month’s agenda there will be a greater opportunity to have all of the board members present, in person, while also conducting the session without social distancing and masking restrictions.

Regarding questions related to the requirements for a school corporation to receive funds through the ESSER II and III programs, CCSC has submitted applications for both ESSER II and III. In order to be eligible to apply for repayment of funds being used to offset COVID-19 related expenses, a school corporation must apply, and receive approval from the IDOE, by providing an initial budget (intent for use of the respective funds). Following approval, the initial budget and intended use of funds may be adjusted as needs may change. Thus, the initial budgets submitted to the state simply allows CCSC to be placed in line to receive funds for the possible use, as deemed appropriate and approved by the board.

Note: The Indiana Department of Education grant specialists have confirmed the above as a proper way to view the application and submission process.

For ESSER II, the requirement for a school corporation to receive funds is as follows (provided by IDOE grant specialists assigned responsibility to oversee the coordination of ESSER funds throughout Indiana):

Sec. 315. A local educational agency, State, institution of higher education, or other entity that receives funds under “Education Stabilization Fund”, shall to the greatest extent practicable, continue to pay its employees and contractors during the period of any disruptions or closures related to coronavirus.

You will note that there is no requirement associated with the wearing of face masks, per the information from the IDOE.

The school corporation has worked diligently in an effort to meet the above requirement, which has included, during ESSER I, providing bonus pay to our employees focused on sustaining operations, as well as providing stipends for every staff member for the added workload, focus, and shift in scope this past school year placed on them.

In regards to ESSER III funding, the requirements are different, with a focus placed on reentry of schools in the fall, as well as addressing the learning loss of our children. A component of the ESSER III program is that 20% of the funds allocated must be used solely in an effort to address learning loss.

Other requirements include:

  • LEAs will assure that they have sought meaningful consultation from stakeholder groups in the development of their ESSER III plan;
    • CCSC will meet this requirement through July board meeting (s)
      • Note: The board is currently considering conducting two meetings during July in an effort to ensure proper attention is allowed for business and the planning for the fall school year; and
    • CCSC will provide a short survey to parents of students enrolled in our school corporation, as of the end of the 2020 – 2021 school year, in order to provide an opportunity for input.
  • Describe how the LEA will comply with CDC recommended mitigation strategies to reopen schools and maintain their safe operating status;
    • CCSC has confirmed with the IDOE grant specialists that we will meet this requirement in the area of face masking, as one example, through the use of the Indiana State Department of Health’s “Recommended Use of Face Masks”.
      • Note: In an effort to further reiterate the information contained in the June 11, 2021 statement, the board and I intend to share the information we are presented with the parents and the students to allow individual decisions to be made as deemed appropriate; and
  • Describe how the LEA will target the evidence-based interventions to support students who are underserved or were most significantly impacted by COVID-19.

It is, has been, and will be the intent of the individual board members and I, that our reentry plan for the fall be focused on returning in as normal of a manner as absolutely possible. Nothing has changed during the past ten days in this regard.

As our discussions are held, in July, a formal plan, will be documented and posted on the school corporation website.

I also want to provide an open invitation to any of our school – community stakeholders who would like to review and discuss the planned – preliminary or otherwise – use of funds, such as ESSER II and III, to feel free to reach out to me to set up a time and day to meet and review. Each month I hold open office hours and this would be a great time to conduct such a review. For June, my open office schedule will be held on the evening of June 28. To schedule an appointment please contact the office at 765.793.4877.

Thank you.

Kevin

 Special Session Board Meeting – June 23, 2021

Special Session Board Meeting

Due to schedule and traveling conflicts with the regularly scheduled June board meeting, a special
session has been scheduled to allow the board to consider for approval the identified agenda items.

The Covington Community School Corporation Board of Trustees will meet in special session on
Wednesday, June 23, 2021, beginning at 2:30pm. The meeting will be held at the Covington
Elementary School Conference Room, located at, 1110 7th Street, Covington, Indiana 47932.

In aligning with Governor Holcomb’s decision to require adherence to social distancing and face
covering requirements in schools through June 30, 2021, the meeting will be conducted under this
guidance for those in attendance. Effective July 1, 2021, the guidance will be allowed to expire,
with the COVID-19 situation being continually monitored moving forward.

Due to the COVID – 19 Pandemic social distancing requirements the attendance capacity will be
limited to 12 individuals. A conference call-in number will be provided for those wishing to join
via phone conference:

1 910-758-0490
PIN: 368 766 660#

Agenda

  1. Call Meeting to Order
    a. Verify Members in Attendance and Establish a Quorum
    b. Recite the Pledge of Allegiance
  2. Approval of Agenda
  3. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements
    iii. Resignations

iv. Professional Leave
d. Review and Approval of Travel Requests
i. Field Trips
ii. Staff Development

  1. District Project and Business Updates
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    i. Receive update on Athletic Complex Rest Room Project
  2. Consideration of concrete proposal
    ii. Receive update on Facility Improvement Project.
    e. Transportation
    f. Other
  3. New Business
    a. Administration
    i. Out – of – District Student Transfer Requests
    ii. 2021 – 2022 Handbook First Reading (Board Decision Not Required)
    iii. 2021 – 2022 Flexibility Waiver Resolution
    iv. Receive information of IEERB findings for 2020 – 2021 Collective Bargaining Agreement
  4. CBA was found to be in compliant.
    b. Finance/Business
    i. Approval of 2022 Budget Calendar
    ii. Approval of Non – Certification Pay for May 2021 Waiver Days
    iii. Approval of Textbook and Fees for 2021 – 2022 School Year
    c. Curriculum (Technology)
    i. Acceptance of an anonymous equipment donation for the CTE auto shop program.
    ii. Streaming Program for 2021 – 2022.
    d. Buildings and Grounds
    e. Transportation
    f. Other
  5. Dates – of – Interest
    a. Staff SEL Training June 30, 2021
    b. July Board Meeting July 19, 2021
    c. 2021 – 2022 New Teacher Day August 6, 2021
    d. 2021 – 2022 First Teacher Day August 10, 2021
    e. 2021 – 2022 First Student Day August 12, 2021
    f. Labor Day September 6, 2021
  6. Adjournment
 CCSC: 2021 Fall Return to Education

June 11, 2021

To: Students, Parents, Staff, School – Community Members
Fr: Kevin Smith, Superintendent
Su: 2021 Fall Return to Education

With the release of the fall school guidance by the Indiana Department of Health, earlier this week, a great deal of speculation and conjecture has taken place across our school – community. In many instances, at least with what has been brought to my desk, this has brought a great deal of unnecessary fear, as well as inaccurate detail.

The school board, myself, and the building administrators are focused on providing a return to education in the fall that provides what we had come to appreciate as a normal learning environment. In fact, let me further state, that this has been the focus since late winter and early spring.

Additional guidance from the Indiana Department of Health, dated June 8, 2021, states that “After July 1, 2021 local school boards will be responsible for implementing whatever measures and restrictions deemed necessary and prudent to address the impact and spread of COVID-19 for their buildings, facilities, and grounds, including transportation.” This is an important guidance, which in my view aligns to the desire for our return mentioned above.

Let me build upon this just a bit, the school corporation has no intention of separating students based on whether or not they have been vaccinated. This has never been discussed, nor considered, and quite frankly, from my point of view, would be a major distraction and hinderance to our ability to educate the children.

Now, with the above taken into account, it is important that everyone consider the fact that there are individuals in our school – community who view the situation vastly different from one another. We must respect the right of the individual to hold their view as they deem appropriate, without disparaging them. We are all in this together, with the same “End–In–Mind” of caring for our children, while ensuring they receive a “Best of the Best” educational experience.

With the above stated, it is our intent to share the recommendations being provided from the Indiana Department of Health and CDC in order to allow the individual family to have the necessary information while they make their decisions. In conjunction, individuals and families, who wish to wear a mask while on a campus, or in one of our facilities, have every right to choose this option. The school corporation will respect and honor this individual right.

Finally, while no formal discussion is planned, by the board, until sometime in July, each individual has indicated to me their support of the information contained in this document. Further, as we have done since the pandemic began, we are monitoring the information provided and will continue to ensure our school – community has access to it.

Sincerely,
Kevin

 June 2021 Board Meeting Schedule

June 8, 2021

To: All Interested Individuals
Fr: Kevin Smith, Superintendent
Su: June 2021 Board Meeting Schedule

The Covington Community School Corporation Board – of – Trustees will not conduct their regular monthly meeting on
June 14, 2021. A special session will be scheduled at a later date and time.

I apologize for any inconvenience this may cause.

Thank you.
Kevin

 SFSP free lunch to youth in Indiana

The SFSP free lunch to youth in Indiana is being offered again. The Covington Community School Corporation will be participating in the Summer Food Service Program (SFSP) June I through July 2.

Anyone 18 years of age and younger is welcome to have a meal.

The options are:
#1: Those students who are enrolled in Summer School at the Elementary, Middle or High Schools.

#2: Those students who are attending the Park Program through Community Action.

#3: Grab & Go Meals- The parents who wish to pick-up 5 breakfasts and 5 lunches for their child at the Middle School Door #4 on 6th Street. Pick-up will be from 5:00-5:30 on Mondays. Contact the school cafeteria at 765-793-5615 between 9:30-10:30 Monday-Friday, to get on the list for meals.

Each student can only receive one breakfast and one lunch each day Monday-Friday. Any questions please call 765-793-5615.

This institution is an equal opportunity provider.

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other addresses:
CHS
CMS
CES
Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
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