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 CCSC: Board of Education Vacancy

November 17, 2020

Note: Board of Education Vacancy

The Covington Community School Corporation Board of Education will have an opening, effective January 2021. The opening has been created due to a resignation. The individual selected to fill the remaining two years of the term must reside in Wabash Township.

Interested candidates should submit a resume and letter of interest explaining why they would like to serve on the Board. Please email materials to smithk@covington.k12.in.us. The Board will select and vote on the candidate to fill the open position.

Resumes and cover letters are due by the end of business on Tuesday, December 15, 2020. The appointment of the position is scheduled for January 2021.

 November 2020 School Board Meeting Information

To: Students, Parents, Staff, and School – Community Members; Media Fr: Kevin Smith, Superintendent
Re: November 2020 School Board Meeting Information

The Covington Community School Corporation School Board met for their monthly meeting on Monday, November 16, 2020. The meeting was conducted in alignment with social distancing guidelines.

Prior to the start of the meeting Carolyn Lloyd, board president, provided her resignation from the board, effective December 31, 2020.

“After much prayer and consideration, I feel I have reached a point in my life when I can no longer give the time and effort required of a member of the school board,” Lloyd stated in her letter. “I am in need of having more time caring for my family. I have been humbled by the opportunity to serve as a school board member and have truly enjoyed my time working with the members of this board. I am proud of the things we have accomplished together and know the future of CCSC is in good hands.”

Lloyd has spent more than 41 years serving the school – community, including 31 as a classroom instructor. She has served as a board member for the past 10 years.

“The focused commitment to ensure our children receive the best – of – the – best education, Ms. Lloyd has provided the Covington school – community, has set the bar at a level that is unparalleled in service,” stated CCSC superintendent Kevin Smith. “She has helped lead the school corporation, successfully I might add, through a number of challenges during her time on the board. There is no question that her knowledge and experience as an educator will be missed. I congratulate her on all she has accomplished during 41 years of serving our school corporation and thank her for loving and caring for the children of the school – community.”

The meeting portion of the agenda was kicked off with a review of the data related to the COVID – 19 cases in and around the school corporation.

Data presented indicated that through Sunday, November 15, a total of 74 student and staff members had been impacted with a positive COVID-19 case during the fall semester. Of this, 14 (18.9%) have been identified as possible campus contact cases.

“During the past month, a number of discussions have been conducted with a focus on the school reentry protocol,” Smith

commented. “Input has been provided from our building leaders, nurses, parents, and school – community members. The information provided has been and will continue to be analyzed to identify opportunities to tweak our processes, with a focus on continuous improvement around the educational and instructional opportunities provided the children and staff. We will take the steps deemed appropriate as we work to provide rigorous education through the global pandemic.”

During the business portion of the agenda the board:

  • Approved the following hires:
    • Travis Brown, Boys Golf Coach
    • Scott Holycross, Baseball Coach
  • Travis Brown, Weight Room Supervision
    • Shaun Busick, Weight Room Supervision
    • Tyler Campbell, Weight Room Supervision
    • Shelby Pineda, Volunteer Swimming Coach
    • Tyler Campbell, Varsity Football Coach (2022)
    • Jennifer Sutherlin, Volleyball Coach
    • Terry Field, Boys Tennis Coach
    • Tyler Scott, Cross Country Coach
    • Angie Springer, Girls Golf Coach
    • Damon Hegg, 6th Grade Boys Basketball Coach
    • Brian Wright, 6th Grade Volunteer Boys Basketball Coach
    • Tyler Campbell, Assistant Wrestling Coach
    • Jodi Snyder, Title I Coordinator
    • Rachel Cotten, Dual Credit/AP Instructor
    • Terry Field, Dual Credit/AP Instructor
    • Damon Hegg, Dual Credit/AP Instructor
    • Craig Sowers, Dual Credit/AP Instructor
    • Scott Myers, Dual Credit/AP Instructor
    • Corey Smaltz, Dual Credit/AP Instructor
    • Chad Tanner, Dual Credit/AP Instructor
    • Dallas Peffley, Dual Credit/AP Instructor
    • Susan Smaltz, Champions Together Sponsor
    • Ryan Sowers, FCA Sponsor
    • Naomi Skinner, Contract Bus Driver
  • Accepted the following resignations:
    • Brendan Woolwine, CMS Instructional Aide
    • Garrett Reynolds, Assistant Wrestling Coach
  • Received the following project updates:
    • The WRCTE automotive facility construction project has been completed.
    • The second phase of classroom renovations is currently underway, with four rooms – two at the high school and two at the elementary school – being renovated.
    • Work on the remodeling of the front canopy of the elementary school has progressed and is nearing completion.
    • The athletic complex fencing replacement project has been completed, with work commencing to replace the playground fencing at the elementary school.
  • Agreed to restart the athletic complex restroom and locker room projects. Both projects had been placed on hold in the spring.
    • Request For Proposals will be conducted for the restroom project; and
    • Budgetary costing will be reviewed for the locker room remodeling project.
    • Randy Grubbs, River Group, was approved as the designer and project lead for the projects.
  • Learned that two contractors had expressed interest in response to the recently advertised bus transportation bid request.
    • An analysis of the submitted bids will be conducted.
  • Approved the recommended certified salary resolution, which allows the school corporation to proceed with the certified salary increases agreed to in the 2020 – 2021 Collective Bargaining Agreement.
  • Approved a continued school functioning resolution, focused on ensuring the safety and well-being, as well as, the continuation of school corporation business during the COVID-19 pandemic and public emergency, through the end of the school year.
  • Approved an appropriations reduction request for the school corporation operations fund.
  • Heard that the DLGF 1782 Notice, as related to the 2021 Budget, had been received. The school corporation has until November 30, 2020 to respond to the notice.
  • Was informed the new student and instructor Chromebook devices, procured with GEER grant funds, have arrived. The grant will also fund the purchase of replacement desktops for school corporation instructors.
  • Learned that the calendar committee will be meeting in the near future in order to discuss options for the 2022 – 2023 school calendar.
  • Received comments and questions from those in attendance regarding the school reentry protocol, with areas discussed including the following:
    • Interest in reducing the length and impact of quarantine and isolation periods; and
    • The approach being used for individuals who have tested positive, when exposed to the COVID-19 virus.
  • Was informed the upcoming Thanksgiving break will be from Wednesday, November 25 – Friday, November 27, 2020.

The next scheduled meeting of the board of trustees is set for Monday, December 14, 2020. The meeting will begin at 6:30 p.m.

Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith Superintendent

 November Regular Session Board Meeting Agenda

November Regular Session Board Meeting Agenda
– Mon November 16th, 2020
– 6:30pm – 8:00pm EST
– Covington Elementary School Conference Room 1110 7th Street, Covington, Indiana 47932
– School Board, CCSC Administration

The regular session meeting of the Covington Community School Corporation Board – of – Trustees will be held on Monday, November 16, 2020, beginning at 6:30 p.m.

  1. Call To Order
  2. Approval of Agenda
  3. Educational Excellence
  4. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements
    iii. Resignations
    iv. Professional Leave
    d. Review and Approval of Travel Requests
    i. Field Trips
    ii. Staff Development
  5. District Project and Business Updates
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Projects
    g. Other
  6. New Business
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Other
  7. Comments, Announcements, and Other Business
    a. Public Comments
    b. Superintendent Report Out
    i. Pathfinding
    ii. Aligning
    iii. Empowering
    iv. Modeling
    c. Dates – of – Interest
    i. Thanksgiving Break – November 25 – 27, 2020
    ii. Next Board Meeting – December 14, 2020
    iii. End Semester 1 – December 22, 2020
    iv. Winter Break – December 23, 2020 – January 5, 2021

v. Begin Semester 2 – January 6, 2021
d. Board Comments

  1. Adjournment
  2. The Covington Community School Corporation Board – of –
    Trustees will have an Executive Session Board Meeting for
    Monday, November 16, 2020, immediately following the
    regularly scheduled session in order to discuss the
    following:
    a. IC 5-14-1.5-6.1 (b) (3) Assessment, Design, and Implementation of School
    Safety and Security Measures, Plans, and Systems.
 CCSC: Free Meal Period Extended

October 22, 2020

To: CCSC Students and Parents
Fr: Kevin Smith, Superintendent
Su: Free Meal Period Extended

On September 16, the school corporation announced that student meals would be provided free, through the end of the calendar year. I am pleased to announce in conjunction with the United States Department of Agriculture (USDA) extending its’ waiver periods, the free meal window has been extended through the end of the CCSC school year (May 28, 2021) or up to the time funding is removed, whichever occurs first.

Thank you.
Kevin

 CCSC: Athletics Update

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Athletics Update

Earlier Wednesday, confirmation was provided of a COVID positive case, with a direct impact on our athletic program, involving the football team. The possibility of such a situation came about Monday evening, when a member of the team began having COVID symptoms. Steps were taken to immediately quarantine team members, including coaches.

Following careful consideration, and consultation, the risk of allowing our team to continue to compete in the IHSAA post season tournament has been determined to be too high.

While I regret that we have reached this point, the decision to withdraw from the tournament was made only after giving careful consideration to a diverse set of factors. These included the fact that a great deal remains unknown regarding the impact of COVID, as well as what we don’t know about the long-term impact, thus taking into account the fact we have a positive case, it is important that we act with an abundance of caution when making decisions regarding our students.

Additional aspects taken into account included the possibility of an increased risk of exposing another community to the COVID virus, discussing the experiences of other individuals who have faced similar decision points this fall, the recent spike in and around our school – community, and the desire to sustain in – person instruction. During the decision-making process I reached out to review our situation with Cloverdale. I appreciate the support and understanding their superintendent and his team provided us, regarding the situation.

I want to take a moment to state how proud I am of our coaches and student – athletes. From the first discussion, regarding the possibility of the season concluding early, coach Tyler Campbell has been a class – act. Certainly, he is disappointed, as I am, that we are not able to proceed forward, however he gets it. Coach understands the big picture and I am so proud to have him leading our Trojans through and into the future.

Moving forward we will maintain a focus on taking the necessary pre-cautions in an effort to ensure the safety and well – being of students and staff, while providing the best opportunity to sustain facility operations.

Thank you.

Kevin

 CCSC: Returning to In – Person Instruction

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Returning to In – Person Instruction

Following an extensive review of available data, and with the support of the Fountain and Warren County Health Department, Covington Community Schools will reopen facilities for in-person instruction on Tuesday, October 20, 2020. With the return, we encourage all individuals to continue to adhere to the established protocol, including remaining at home if ill, maintaining social distancing (6 feet or more) whenever possible, adhering to the identified guidance for face masking, conducting handwashing frequently, and continuing to communicate with school nurses if symptoms develop.

The school corporation will continue to monitor the COVID-19 situation on a daily basis, with decisions on school operations being made as deemed appropriate.

Your patience and understanding, as we have worked to identify a date for reopening our schools, has been appreciated.

Thank you.

Kevin

 CCSC: Latest on CCSC Operational Plans

October 13, 2020

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Latest on CCSC Operational Plans

The last week plus has been difficult for many individuals in our community. Children, parents, grandparents, friends, and neighbors have been faced with the growing impact of the COVID-19 virus. Due to this, our school corporation moved to e – learning on October 7 and while I agree that this is not a long term solution that we want for our children’s education, the impact to the health, safety, and quality of education made the decision the right one to make. Unfortunately, the spread of COVID-19 has continued to expand, with no immediate end in sight.

As of the morning of October 13, Covington Community School Corporation had experienced 11 positive cases involving staff members and 11 positive cases involving students. This impact has created the need for the quarantining of additional individuals – students and staff.

With the growth in positive cases has come the need for decisions to be made, many of which are ones that an educator takes no joy in having to make. The goal for every educator is to provide opportunities for children. Unfortunately, when decisions are being made in their best overall interest, it is possible, for the opposite to occur. From the bottom of my heart, I regret the decisions we have in front of us may cause our children to lose out on short term opportunities. Yet, I remain steadfast in that through adversity, we are presented with our greatest growth and development opportunities.

On Monday, October 12, I was informed by the Fountain/Warren County Health Department, expectations were that Fountain County would move to “Red” status when the next round of the state metric dashboard is updated on October 14. In conjunction with this, and in accordance with guidance from the state department of health and our legal counsel, further operational changes have been recommended and are being initiated.

With the above in mind, all extra – curricular activities have been suspended until a plan to safely and effectively return to in – person instruction is identified. Over the next several days, I will be working with the school corporation team, and the county health department in order to gather information to identify a return to school plan (date). Further, the volleyball sectional scheduled to be played in Covington has been moved to North Vermillion.

In order to assist with our return to school decision making process, I encourage and ask everyone currently quarantined to please remain in contact with our school nurse if symptoms develop and / or worsen. I appreciate the cooperation we have experienced from those impacted since launching our covid19@covington.k12.in.us contact resource. This information is critical to ensure effective planning for a return.

I will provide more detail in the coming days.

Thank you.
Kevin

 CCSC: School Corporation Operational Update

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: School Corporation Operational Update

For the awareness of the school – community, this afternoon I was made aware of a new Positive COVID – 19 case involving a support team member. Following the completion of contact tracing and a review of the respective work schedule, a decision has been made to close the following facilities until further notice:

Covington High School
Covington Middle School
Covington Elementary School
Annex Building
Middle School Gym
Corporation Offices
Maintenance Garages

The plan, as it currently exists, is to close the facilities to all individuals through the weekend. On Monday, the maintenance team will sanitize each facility and advise when they are ready to be reopened.

To clarify, the high school gymnasium and the facilities located at the athletic complex are not being closed, as neither was involved with this week’s work schedule. There will be as needed access for these areas.

Thank you.
Kevin

 Executive Session Board Meeting

Executive Session Board Meeting
Monday, October 12 2020
5:30pm – 6:30pm EDT

The meeting will be conducted via virtual (video
conferencing), with the Superintendent hosting the
session from Covington Elementary School, located at
1110 7th Street, Covington, Indiana 47932

Agenda
IC 5-14-1.5-6.1 (b) (1) Collective Bargaining.
IC 5-14-1.5-6.1 (b) (3) Assessment, Design, and Implementation of School Safety and Security Measures, Plans, and Systems.

 Regular Monthly School Board Meeting Agenda

Regular Monthly School Board Meeting Agenda
Mon October 12th, 2020
6:30pm – 8:00pm EDT


The meeting will be conducted via digital means, with the Superintendent hosting from Covington

Elementary School Conference Room 1110 7th Street, Covington, Indiana 47932

The Covington Community School Corporation Board of Trustees will meet in regular session on Monday, October 12, 2020, beginning at 6:30 p.m. During this meeting the board will consider the 2021 operational budget for adoption.

Due to the recent uptick in COVID – 19 positive cases in and around our school – community, the format of the meeting will be video conferencing. Individuals interested in attending are directed to the ZOOM video conferencing link provided:

Join Zoom Meeting https://us04web.zoom.us/j/7999557 4121 ?Qwd=UUpOYTlnL3P.jNVNCWIEwYTdLb1 pCdz09

Meeting ID: 799 9557 4121 Passcode: 3HA6Z0

  1. Call to Order
  2. Approval of Agenda
  3. Educational Excellence
  4. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements
    iii. Resignations

5. Old Business
a. Administration
b. Finance/Business
i. 2021 Operating Budget Adoption
ii. 2021 Capital Projects Plan Adoption
iii. 5 – Year Bus Replacement Plan Adoption
iv. 2021 Operating Budget Resolution
v. Authorization to Respond to 1782 Notification
c. Curriculum
d. Technology
e. Buildings and Grounds
f. Transportations
g. Projects
h. Other

  1. New Business
    a. Administration
    b. Finance/Business
    i. Resolution Approving Reduction in Appropriations for Operations Fund
    ii. Resolution Approving Additional Appropriations Request for Education Fund
    c. Curriculum
    d. Technology
    e. Buildings and Grounds
    f. Transportation
    g. Other

    7. Comments, Announcements, and Other Business
    a. Public Comments
    b. Superintendent Report Out
    c. Board Comments

    8. Dates of Interest
  2. a. Next Board Meeting • November 9, 2020
  3. b. E • Learning/Staff Development • October 13 – 14, 2020
  4. c. Fall Break • October 15 – 16, 2020
  5. d. Volleyball Sectional • October 15 & 17, 2020
  6. e. Thanksgiving Break – November 25 • 27, 2020
  7. f. End Semester 1 • December 22, 2020
  8. g. Winter Break – December 23, 2020 • January 5, 2021
  9. h. Begin Semester 2 – January 6, 2021
  1. Adjournment

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other addresses:
CHS
CMS
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Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
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