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To: Students, Parents, Staff, and School – Community Members; Media Fr: Kevin Smith, Superintendent
Re: November 2020 School Board Meeting Information

The Covington Community School Corporation School Board met for their monthly meeting on Monday, November 16, 2020. The meeting was conducted in alignment with social distancing guidelines.

Prior to the start of the meeting Carolyn Lloyd, board president, provided her resignation from the board, effective December 31, 2020.

“After much prayer and consideration, I feel I have reached a point in my life when I can no longer give the time and effort required of a member of the school board,” Lloyd stated in her letter. “I am in need of having more time caring for my family. I have been humbled by the opportunity to serve as a school board member and have truly enjoyed my time working with the members of this board. I am proud of the things we have accomplished together and know the future of CCSC is in good hands.”

Lloyd has spent more than 41 years serving the school – community, including 31 as a classroom instructor. She has served as a board member for the past 10 years.

“The focused commitment to ensure our children receive the best – of – the – best education, Ms. Lloyd has provided the Covington school – community, has set the bar at a level that is unparalleled in service,” stated CCSC superintendent Kevin Smith. “She has helped lead the school corporation, successfully I might add, through a number of challenges during her time on the board. There is no question that her knowledge and experience as an educator will be missed. I congratulate her on all she has accomplished during 41 years of serving our school corporation and thank her for loving and caring for the children of the school – community.”

The meeting portion of the agenda was kicked off with a review of the data related to the COVID – 19 cases in and around the school corporation.

Data presented indicated that through Sunday, November 15, a total of 74 student and staff members had been impacted with a positive COVID-19 case during the fall semester. Of this, 14 (18.9%) have been identified as possible campus contact cases.

“During the past month, a number of discussions have been conducted with a focus on the school reentry protocol,” Smith

commented. “Input has been provided from our building leaders, nurses, parents, and school – community members. The information provided has been and will continue to be analyzed to identify opportunities to tweak our processes, with a focus on continuous improvement around the educational and instructional opportunities provided the children and staff. We will take the steps deemed appropriate as we work to provide rigorous education through the global pandemic.”

During the business portion of the agenda the board:

• Approved the following hires:
  • Travis Brown, Boys Golf Coach
  • Scott Holycross, Baseball Coach

• Travis Brown, Weight Room Supervision
  • Shaun Busick, Weight Room Supervision
  • Tyler Campbell, Weight Room Supervision
  • Shelby Pineda, Volunteer Swimming Coach
  • Tyler Campbell, Varsity Football Coach (2022)
  • Jennifer Sutherlin, Volleyball Coach
  • Terry Field, Boys Tennis Coach
  • Tyler Scott, Cross Country Coach
  • Angie Springer, Girls Golf Coach
  • Damon Hegg, 6th Grade Boys Basketball Coach
  • Brian Wright, 6th Grade Volunteer Boys Basketball Coach
  • Tyler Campbell, Assistant Wrestling Coach
  • Jodi Snyder, Title I Coordinator
  • Rachel Cotten, Dual Credit/AP Instructor
  • Terry Field, Dual Credit/AP Instructor
  • Damon Hegg, Dual Credit/AP Instructor
  • Craig Sowers, Dual Credit/AP Instructor
  • Scott Myers, Dual Credit/AP Instructor
  • Corey Smaltz, Dual Credit/AP Instructor
  • Chad Tanner, Dual Credit/AP Instructor
  • Dallas Peffley, Dual Credit/AP Instructor
  • Susan Smaltz, Champions Together Sponsor
  • Ryan Sowers, FCA Sponsor
  • Naomi Skinner, Contract Bus Driver
• Accepted the following resignations:
  • Brendan Woolwine, CMS Instructional Aide
  • Garrett Reynolds, Assistant Wrestling Coach
• Received the following project updates:
  • The WRCTE automotive facility construction project has been completed.
  • The second phase of classroom renovations is currently underway, with four rooms – two at the high school and two at the elementary school – being renovated.
  • Work on the remodeling of the front canopy of the elementary school has progressed and is nearing completion.
  • The athletic complex fencing replacement project has been completed, with work commencing to replace the playground fencing at the elementary school.
• Agreed to restart the athletic complex restroom and locker room projects. Both projects had been placed on hold in the spring.
  • Request For Proposals will be conducted for the restroom project; and
  • Budgetary costing will be reviewed for the locker room remodeling project.
  • Randy Grubbs, River Group, was approved as the designer and project lead for the projects.
• Learned that two contractors had expressed interest in response to the recently advertised bus transportation bid request.
  • An analysis of the submitted bids will be conducted.
• Approved the recommended certified salary resolution, which allows the school corporation to proceed with the certified salary increases agreed to in the 2020 – 2021 Collective Bargaining Agreement.
• Approved a continued school functioning resolution, focused on ensuring the safety and well-being, as well as, the continuation of school corporation business during the COVID-19 pandemic and public emergency, through the end of the school year.
• Approved an appropriations reduction request for the school corporation operations fund.
• Heard that the DLGF 1782 Notice, as related to the 2021 Budget, had been received. The school corporation has until November 30, 2020 to respond to the notice.
• Was informed the new student and instructor Chromebook devices, procured with GEER grant funds, have arrived. The grant will also fund the purchase of replacement desktops for school corporation instructors.
• Learned that the calendar committee will be meeting in the near future in order to discuss options for the 2022 – 2023 school calendar.
• Received comments and questions from those in attendance regarding the school reentry protocol, with areas discussed including the following:
  • Interest in reducing the length and impact of quarantine and isolation periods; and
  • The approach being used for individuals who have tested positive, when exposed to the COVID-19 virus.
• Was informed the upcoming Thanksgiving break will be from Wednesday, November 25 – Friday, November 27, 2020.

The next scheduled meeting of the board of trustees is set for Monday, December 14, 2020. The meeting will begin at 6:30 p.m.

Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith Superintendent