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 Special Session Board Meeting – June 23, 2021

Special Session Board Meeting

Due to schedule and traveling conflicts with the regularly scheduled June board meeting, a special
session has been scheduled to allow the board to consider for approval the identified agenda items.

The Covington Community School Corporation Board of Trustees will meet in special session on
Wednesday, June 23, 2021, beginning at 2:30pm. The meeting will be held at the Covington
Elementary School Conference Room, located at, 1110 7th Street, Covington, Indiana 47932.

In aligning with Governor Holcomb’s decision to require adherence to social distancing and face
covering requirements in schools through June 30, 2021, the meeting will be conducted under this
guidance for those in attendance. Effective July 1, 2021, the guidance will be allowed to expire,
with the COVID-19 situation being continually monitored moving forward.

Due to the COVID – 19 Pandemic social distancing requirements the attendance capacity will be
limited to 12 individuals. A conference call-in number will be provided for those wishing to join
via phone conference:

1 910-758-0490
PIN: 368 766 660#

Agenda

  1. Call Meeting to Order
    a. Verify Members in Attendance and Establish a Quorum
    b. Recite the Pledge of Allegiance
  2. Approval of Agenda
  3. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements
    iii. Resignations

iv. Professional Leave
d. Review and Approval of Travel Requests
i. Field Trips
ii. Staff Development

  1. District Project and Business Updates
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    i. Receive update on Athletic Complex Rest Room Project
  2. Consideration of concrete proposal
    ii. Receive update on Facility Improvement Project.
    e. Transportation
    f. Other
  3. New Business
    a. Administration
    i. Out – of – District Student Transfer Requests
    ii. 2021 – 2022 Handbook First Reading (Board Decision Not Required)
    iii. 2021 – 2022 Flexibility Waiver Resolution
    iv. Receive information of IEERB findings for 2020 – 2021 Collective Bargaining Agreement
  4. CBA was found to be in compliant.
    b. Finance/Business
    i. Approval of 2022 Budget Calendar
    ii. Approval of Non – Certification Pay for May 2021 Waiver Days
    iii. Approval of Textbook and Fees for 2021 – 2022 School Year
    c. Curriculum (Technology)
    i. Acceptance of an anonymous equipment donation for the CTE auto shop program.
    ii. Streaming Program for 2021 – 2022.
    d. Buildings and Grounds
    e. Transportation
    f. Other
  5. Dates – of – Interest
    a. Staff SEL Training June 30, 2021
    b. July Board Meeting July 19, 2021
    c. 2021 – 2022 New Teacher Day August 6, 2021
    d. 2021 – 2022 First Teacher Day August 10, 2021
    e. 2021 – 2022 First Student Day August 12, 2021
    f. Labor Day September 6, 2021
  6. Adjournment
 CCSC: 2021 Fall Return to Education

June 11, 2021

To: Students, Parents, Staff, School – Community Members
Fr: Kevin Smith, Superintendent
Su: 2021 Fall Return to Education

With the release of the fall school guidance by the Indiana Department of Health, earlier this week, a great deal of speculation and conjecture has taken place across our school – community. In many instances, at least with what has been brought to my desk, this has brought a great deal of unnecessary fear, as well as inaccurate detail.

The school board, myself, and the building administrators are focused on providing a return to education in the fall that provides what we had come to appreciate as a normal learning environment. In fact, let me further state, that this has been the focus since late winter and early spring.

Additional guidance from the Indiana Department of Health, dated June 8, 2021, states that “After July 1, 2021 local school boards will be responsible for implementing whatever measures and restrictions deemed necessary and prudent to address the impact and spread of COVID-19 for their buildings, facilities, and grounds, including transportation.” This is an important guidance, which in my view aligns to the desire for our return mentioned above.

Let me build upon this just a bit, the school corporation has no intention of separating students based on whether or not they have been vaccinated. This has never been discussed, nor considered, and quite frankly, from my point of view, would be a major distraction and hinderance to our ability to educate the children.

Now, with the above taken into account, it is important that everyone consider the fact that there are individuals in our school – community who view the situation vastly different from one another. We must respect the right of the individual to hold their view as they deem appropriate, without disparaging them. We are all in this together, with the same “End–In–Mind” of caring for our children, while ensuring they receive a “Best of the Best” educational experience.

With the above stated, it is our intent to share the recommendations being provided from the Indiana Department of Health and CDC in order to allow the individual family to have the necessary information while they make their decisions. In conjunction, individuals and families, who wish to wear a mask while on a campus, or in one of our facilities, have every right to choose this option. The school corporation will respect and honor this individual right.

Finally, while no formal discussion is planned, by the board, until sometime in July, each individual has indicated to me their support of the information contained in this document. Further, as we have done since the pandemic began, we are monitoring the information provided and will continue to ensure our school – community has access to it.

Sincerely,
Kevin

 June 2021 Board Meeting Schedule

June 8, 2021

To: All Interested Individuals
Fr: Kevin Smith, Superintendent
Su: June 2021 Board Meeting Schedule

The Covington Community School Corporation Board – of – Trustees will not conduct their regular monthly meeting on
June 14, 2021. A special session will be scheduled at a later date and time.

I apologize for any inconvenience this may cause.

Thank you.
Kevin

 School Corporation Insurance Review

June 3, 2021

To: Interested Insurance Providers
Fr: Kevin Smith, Superintendent
Su: School Corporation Insurance Review

Covington Community School Corporation is in the process of considering options for our property, casualty, fixed assets, cybersecurity, and other similar aspects of our operations, insurance coverage. Insurance providers interested in being considered as our carrier would be expected to provide coverage equal to, or beyond the current levels and areas covered.

If interested, please contact the school corporation office to schedule a time for further discussion.

Sincerely,

Kevin

 SFSP free lunch to youth in Indiana

The SFSP free lunch to youth in Indiana is being offered again. The Covington Community School Corporation will be participating in the Summer Food Service Program (SFSP) June I through July 2.

Anyone 18 years of age and younger is welcome to have a meal.

The options are:
#1: Those students who are enrolled in Summer School at the Elementary, Middle or High Schools.

#2: Those students who are attending the Park Program through Community Action.

#3: Grab & Go Meals- The parents who wish to pick-up 5 breakfasts and 5 lunches for their child at the Middle School Door #4 on 6th Street. Pick-up will be from 5:00-5:30 on Mondays. Contact the school cafeteria at 765-793-5615 between 9:30-10:30 Monday-Friday, to get on the list for meals.

Each student can only receive one breakfast and one lunch each day Monday-Friday. Any questions please call 765-793-5615.

This institution is an equal opportunity provider.

 Retirement – Lori Foley

May 18, 2021

To: Students, Parents, and School – Community Members
Fr: Kevin Smith, Superintendent
Su: Lori Foley

Ms. Lori Foley has announced her retirement, at the end of the current school year, after
faithfully serving our children and staff for many years. During the past two years, Ms. Foley has
served as the supervisor of our food services program.

When it comes to her work ethic, there is no equal. Through a servant heart, Ms. Foley has worked
tirelessly to ensure that the needs of all – the children and staff – have been met. This has
earned her the respect and love of everyone involved with the 1CT family.

May God Bless Lori always with His Love, Grace, and Guidance.

Kevin

 2021-2022 Food Services Supervisor

May 12, 2021

To: CCSC Staff Members; Students; School – Community Members; and Media
Fr: Kevin Smith
Su: Food Services Supervisor

I am excited to inform you that Ms. Becky Story has been hired as the new school corporation food services supervisor. Ms. Story will fill the opening created with the retirement of Ms. Lori Foley and will begin her new duties at the start of the 2021 – 2022 school year.

A graduate of Covington Community High School, Ms. Story is in the process of completing her seventh year as a member of the 1CT food services team.

Becky and her family, husband Jason and children Ryan, Dolton, and Gwyn reside in Covington.

Please join me in congratulating Ms. Story.

Kevin

 2021-2022 New Hires

May 12, 2021

To: CCSC Staff Members; Students; School – Community Members; and Media
Fr: Kevin Smith
Su: New Hires

I am excited to have the new employees listed below joining our 1CT family. All new employees were
hired during the Monday, May 10, 2021, school board meeting, for the 2021-2022 school year.

Ms. Trisha Edwards is returning to Covington with 17 years of experience in the special education
field. She is a Purdue graduate, with a bachelor’s degree in special education.

At Covington, Ms. Edwards will be instructing special education students for the middle and high
schools. Ms. Edwards and her family, husband Josh and sons Ross and Caleb reside in Williamsport.

Ms. Chelsea Market joins us from Brownsburg Schools, where she has taught for the past six years.
She earned her Bachelor of Arts degree, from Purdue University, in elementary education.

Chelsea will be joining the middle school instructional team.

Ms. Market and her family, husband Dylan and daughter Brooklyn reside in Thorntown.

Ms. Lisa Hauck is moving across the state line after spending the past 18 years teaching in the
Danville school district in order to join our 1CT team. She is an Indiana State University
graduate, earning a bachelors degree in elementary education and a master’s degree in education.

She will be joining our elementary instructional team.

Ms. Hauck and her family, husband Chris and three children Lucas, Logan, and Mackenzie reside in
Covington.

Mr. Evan Morgan joins us from Seeger where he has taught and coached during the past four years.
Evan has coaching experience from four school districts and is an Indiana University graduate with
a bachelor’s degree in

Physical Education and Health.

He will also serve as the varsity boys basketball coach and will be joining our middle school
instructional team.

Mr. Morgan and his wife Kelzsie reside in Crawfordsville.

Ms. Leslie Sebastian will be joining our high school instructional team after spending the past
nine years at North Vermillion High School, where she taught English Language Arts.

Leslie is an Eastern Illinois graduate with a bachelor’s degree in English. She earned a masters
degree in curriculum and instruction from Indiana Wesleyan University.

Ms. Sebastian and her partner Richard live in Georgetown. She has three children, Laurel, Chelsea
and Thane, as well as five grandchildren.

Please join me in welcoming and congratulating these outstanding individuals.

Kevin

 May 2021 School Board Meeting Information

To: Students, Parents, Staff, and School – Community Members; Media
Fr: Kevin Smith, Superintendent
Re: May 2021 School Board Meeting Information

The Covington Community School Corporation School Board met for their monthly meeting on Monday, May 10, 2021. The meeting was conducted in alignment with social distancing guidelines.

Recognizing that the 2020 – 2021 school year has been like no other, the board approved a year-end stipend in the amount of $1,250 for eligible certified and non-certified staff members. The stipend is to be distributed on the final pay schedule of May.

ESSER II funds will be utilized for the stipends.

“Daily I am honored to have the opportunity to watch our instructional and support staff members in action,” stated CCSC superintendent Kevin Smith. “The committed focus to excellence that each member of our 1CT team provides around ensuring the positive and effective growth of our children is simply excellent. With the challenges faced this year, leading to added work and change in scope-of-work, the board wanted to reward our staff with the stipend. Each and every member of our team is appreciated and loved. I am so very, very proud of them.”

During the business portion of the agenda the board:

  • Approved the following hires:
    • Becky Story, Food Services Supervisor
    • Trisha Edwards, MOHM Special Education Instructor (2021 – 2022)
    • Lisa Hauck, CES Instructor (2021 – 2022)
    • Leslie Sebastian, CHS English Instructor (2021 – 2022)
    • Chelsea Market, CMS Instructor (2021 – 2022)
    • Evan Morgan, CMS Instructor/Basketball Coach (2021 – 2022)
    • Jill Coffing, WRSSC Director
    • Cindie Holliday, CES Maternity Leave (2021 – 2022)/Summer School (2021)
    • Cari Sowers, CES IREAD Summer School Instructor (2021)
    • Katie Badger, CES Summer School Instructor (2021)
    • Shelley Lancaster, CES Summer School Instructor (2021)
    • Jodi Snyder, CES Summer School Instructor (2021)
    • Jenny Slider, CMS Summer School Instructor (2021)
    • Sarah Martin, CMS Summer School Instructor (2021)
    • Mikaela Girdler, CHS Summer School Credit Recovery Instructor (2021)
    • Corey Smaltz, Summer School Bus Driver (2021)
    • Jared Brothers, Summer School Bus Driver (2021)
    • Amanda Zordan, CTE Bus Driver
  • Approved the following transfer:
    • Meghan Hall, Special Education (MI) Resource Room Instructor (2021 – 2022)
  • Approved the following retirements:
    • Lori Foley, Food Services Supervisor
    • Donette Lake, Food Services
  • Accepted the following resignations:
    • Shaun Busick, CHS Instructor/Basketball Coach
    • Mandy Short, CMS Instructor
    • Brittany Russell, CMS Instructor
    • Amanda Zordan, CTE Bus Driver
    • Katie Badger, CES Interim Instructional Aide
    • Tyler Campbell, CHS Instructor/Football Coach
    • Candy Lewis, WRSSC School Psychologist
  • Approved the following maternity leave:
    • Chelsea Taylor, CES Instructor
  • Received an update regarding buildings and grounds projects from Mike Howard.
  • Approved three requests for out – of – district student transfers.
  • Approved a proposal to change the final student day to Wednesday, May 26, 2021, while providing professional development for staff members on Thursday, May 27 and Friday, May 28, 2021.
    • This aligns with the approval of the Indiana State Board of Education’s approval of the school corporation’s flexibility waiver request, allowing utilization of instructional minutes for the 2020 – 2021 school year, when measuring student instructional time.
  • Approved a resolution updating the school corporation’s rainy-day fund procedure.
  • Approved the addition of one year to the contract of the following administrators:
    • Ms. Alison Karrfalt, Covington High School Principal
    • Ms. Michelle Beck, Covington Elementary Principal
    • Mr. Ryan Sowers, Covington Middle School Principal
    • Mr. Trent McCormick, Covington Athletic Director
  • Accepted a recommendation allowing Ms. Vicki Jones, school corporation treasurer, to utilize the Tax Refund Exchange and Compliance System (TRECS) when attempting to collect past due textbook rental fees.
  • Approved and accepted the low bid of Danville Flooring to replace hallway carpet at the elementary and high school (upstairs) facilities.
  • Approved a proposal from Mr. John Karrfalt, Technology Director, for the replacement of 100 Chromebooks in the 3rd, 6th, and 9th grades.
  • Approved the acceptance of a $5,000 donation from the Covington Music Boosters, to be used for the purchase of an equipment trailer.
  • Provided approval to the superintendent to conduct a cost feasibility analysis around the possible use of a third – party food services provider.
  • Learned that the school corporation is proceeding forward with preparations for the 2021 – 2022 school year, with a focus on returning to a near regular operating plan. Only slight adjustments are anticipated for the fall.
  • Learned that the 2021 Covington High School Graduation will be held on Saturday, May 29, 2021, at 6:00 p.m.

The next scheduled meeting of the board of trustees is set for Monday, June 14, 2021. The meeting will begin at 6:30 p.m. Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith
Superintendent

 School Board Meeting Agenda – April 12, 2021

Executive Session Board Meeting
The Covington Community School Corporation Board – of – Trustees will have an Executive Session Board Meeting on Monday, April 12, 2021, beginning at 6:00 p.m. The meeting will occur at the Covington Elementary School Conference Room, located at 1110 7th Street, Covington, Indiana 47932 for the following:

I.C. 5-14-1.5-6.1 (b)(6)(B) Employee, student, or contractor status

Regular Session Board Meeting

The Covington Community School Corporation Board of Trustees will meet in regular session on Monday, April 12, 2021, beginning at 6:30pm. The meeting will be held at the Covington Elementary School Conference Room, located at, 110 7th Street, Covington, Indiana 47932.

Social distancing and face covering requirements will be in place for those in attendance.

Due to the COVID – 19 Pandemic social distancing requirements the attendance capacity will be limited to 12 individuals. A conference call-in number will be provided for those wishing to join via phone conference:

Conference Number: 1 901-300-8800
PIN: 799 210 406#

Agenda

  1. Call Meeting to Order
    a. Verify Members in Attendance and Establish a Quorum
    b. Recite the Pledge of Allegiance
  2. Approval of Agenda
  3. Educational Excellence
    a. Rigor – Relevance – Relationships
    i. Best Practices
  4. Consent and Approvals

a. Review and Approve Minutes
b. Review and Approval of Claim Dockets
c. Consideration of Human Resources
i. New Hires
ii. Retirements
iii. Resignations
iv. Professional Leave
d. Review and Approval of Travel Requests
i. Field Trips
ii. Staff Development

  1. District Project and Business Updates
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Other
  2. New Business
    a. Administration
    b. Finance/Business
    c. Curriculum (Technology)
    d. Buildings and Grounds
    e. Transportation
    f. Other
  3. Superintendent Report Out
    a. Pathfinding
    b. Aligning
    c. Empowering
    d. Modeling
  4. Public Comments
  5. Board Comments
  6. Dates – of – Interest
  7. Adjournment
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Contact Information
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other addresses:
CHS
CMS
CES
Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
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