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 January School Board Meeting Summary

To:  Students, Parents, Staff, and School – Community Members; Media
Fr:  Kevin Smith, Superintendent
Re:  January 2020 School Board Meeting Information

During their monthly meeting, held on January 13, 2020, the Covington Community School Corporation Board – of – Trustees re-organized for the 2020 calendar year.  Board – of – Finance officers were selected with Ms. Carolyn Lloyd serving as President and Mr. Jason Beck as Secretary of the Board.  School board officers identified for 2020 are President, Ms. Carolyn Lloyd, Vice – President, Mr. Doug Hunter, and Secretary, Mr. Jason Beck.

The board approved the following designations for the 2020 calendar year:

  • Corporation Business Manager – Ms. Trudie Dillon
  • Corporation Extra – Curricular Treasurer – Ms. Jennifer Linville
  • Corporation Legal Counsel – Henthorn, Harris, Weliever

In conjunction with the board – of – finance meeting, CCSC superintendent Kevin Smith reviewed the financial state of the corporation for those in attendance.  Senate Enrolled Act 549 requires a school superintendent to provide a written financial analysis, with the adopted fiscal indicators as the basis.  Fiscal Indicators, recently released by the state of Indiana, for the year 2018 were utilized for the analysis.

“Through a commitment to a fiscally responsible oversight process, the school corporation has maintained a positive financial position, allowing for investments in our people and facilities in order to best serve our children,” Smith stated.  “By far the largest concern the board and I have is the declining enrollment, which dropped in a year – over – year comparison by 14 students.  We are very closely monitoring the trend seen over the past two to four years in this area.”

The fiscal indicators reviewed included:

  • Average Daily Membership (ADM)
  • Fund Balances
  • Annual Deficit/Surplus
  • Fund Balances/Percent of Expenditures
  • Tuition Support Per ADM

During the regular session meeting, representatives from Gibraltar Design and the Stenftenagel Group provided a summary of the recently completed bid process for the Project 2020 – Facility Improvement Plan.  Bids were received from one general contractor, with bids submitted on the planned projects for the high school, elementary school, as well as a combination of both.  Following discussion, the CCSC school board accepted a recommendation to reject all bids, while authorizing a value engineering proposal, modifying the scope of work, for a second round of bidding.  Round two of the bid process is to be launched immediately, with hopes of awarding the project at the February 18, 2020 board meeting.

The board also heard information and / or conducted business on the following items during the meeting:

  • Learned that the Indiana DLGF has provided CCSC with their final 2020 Budget.
  • Received an update from Randy Grubbs, River Group, on the status of the new district office.
    • Approved a change order to include an entrance off of 6th street, which would also add three additional parking spaces.
    • Learned that the project is expected to be completed in April 2020.
  • Received an update on a potential upgrade of the Wabash River Career Technical Education automotive facility.
    • The governing board has approved a design for a new construction that would replace the existing building.
    • An architect has been hired to coordinate the bidding process.
  • Learned that all seven of the Wabash River Special Services Cooperative schools have approved a resolution to purchase the Covington city building, once vacated.  The facility will be utilized to re-locate the WRSSC offices.
  • Approved the acceptance of the STEM Acceleration Grant from the Indiana Department of Education, valued at $39,923.
  • Approved the hiring of
    • Middle School Boys Track Coach – Travis Brown
    • Middle School Girls Track Coach – Andrea Ragsdale
  • Accepted the resignation of Dave Allen as Cross Country Coach.
  • Accepted the retirement request of Ms. Trudie Dillon, to be effective June 30, 2020.
  • Accepted the recommendation of building principals to approve the enrollment of four (4) out – of – district students.
  • Approved two out – of – state field trips.
  • Approved the recommendation of Ms. Lori Foley, Food Services Supervisor, that will increase the costs on five (5) ala carte food items, beginning March 30, 2020.
  • Approved a board compensation plan of $1,000 per member.
  • Approved the purchase of a new floor scrubber for use at the high-middle school.
  • Approved a proposed revision of the non – certified employee handbook, which combined sick and personal days into employee paid leave days.

The next scheduled meeting of the board of trustees is Tuesday, February 18, 2020.  The meeting will begin at 6:30 p.m.

Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith Superintendent

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Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
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