To: Students, Parents, Staff, and School – Community Members; Media Fr: Kevin Smith, Superintendent Re: January 2020 School Board Meeting Information
During their monthly meeting, held on January
13, 2020, the Covington Community School Corporation Board – of – Trustees re-organized
for the 2020 calendar year. Board – of –
Finance officers were selected with Ms. Carolyn Lloyd serving as President and
Mr. Jason Beck as Secretary of the Board.
School board officers identified for 2020 are President, Ms. Carolyn
Lloyd, Vice – President, Mr. Doug Hunter, and Secretary, Mr. Jason Beck.
The board approved the following
designations for the 2020 calendar year:
Business Manager – Ms. Trudie Dillon
– Curricular Treasurer – Ms. Jennifer Linville
In conjunction with the board – of – finance
meeting, CCSC superintendent Kevin Smith reviewed the financial state of the
corporation for those in attendance.
Senate Enrolled Act 549 requires a school superintendent to provide a
written financial analysis, with the adopted fiscal indicators as the
basis. Fiscal Indicators, recently
released by the state of Indiana, for the year 2018 were utilized for the
“Through a commitment to a fiscally
responsible oversight process, the school corporation has maintained a positive
financial position, allowing for investments in our people and facilities in
order to best serve our children,” Smith stated. “By far the largest concern the board and I
have is the declining enrollment, which dropped in a year – over – year
comparison by 14 students. We are very
closely monitoring the trend seen over the past two to four years in this
The fiscal indicators reviewed included:
Balances/Percent of Expenditures
During the regular session meeting,
representatives from Gibraltar Design and the Stenftenagel Group provided a
summary of the recently completed bid process for the Project 2020 – Facility
Improvement Plan. Bids were received
from one general contractor, with bids submitted on the planned projects for
the high school, elementary school, as well as a combination of both. Following discussion, the CCSC school board
accepted a recommendation to reject all bids, while authorizing a value engineering
proposal, modifying the scope of work, for a second round of bidding. Round two of the bid process is to be
launched immediately, with hopes of awarding the project at the February 18,
2020 board meeting.
The board also heard information and /
or conducted business on the following items during the meeting:
Learned that the
Indiana DLGF has provided CCSC with their final 2020 Budget.
update from Randy Grubbs, River Group, on the status of the new district
Approved a change
order to include an entrance off of 6th street, which would also add
three additional parking spaces.
Learned that the
project is expected to be completed in April 2020.
update on a potential upgrade of the Wabash River Career Technical Education automotive
board has approved a design for a new construction that would replace the
An architect has
been hired to coordinate the bidding process.
Learned that all
seven of the Wabash River Special Services Cooperative schools have approved a
resolution to purchase the Covington city building, once vacated. The facility will be utilized to re-locate
the WRSSC offices.
acceptance of the STEM Acceleration Grant from the Indiana Department of
Education, valued at $39,923.
Boys Track Coach – Travis Brown
Girls Track Coach – Andrea Ragsdale
resignation of Dave Allen as Cross Country Coach.
retirement request of Ms. Trudie Dillon, to be effective June 30, 2020.
recommendation of building principals to approve the enrollment of four (4) out
– of – district students.
Approved two out
– of – state field trips.
recommendation of Ms. Lori Foley, Food Services Supervisor, that will increase
the costs on five (5) ala carte food items, beginning March 30, 2020.
Approved a board
compensation plan of $1,000 per member.
purchase of a new floor scrubber for use at the high-middle school.
proposed revision of the non – certified employee handbook, which combined sick
and personal days into employee paid leave days.
The next scheduled meeting of the board
of trustees is Tuesday, February 18, 2020.
The meeting will begin at 6:30 p.m.
Thank you for your support of our
children and of the Covington School – Community.