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 CCSC: Return to School Plan

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Return To School Plan

From the launch of the school year, our goal has been to provide the opportunity for in – person instruction, while minimizing the need for the use of our E–learning process. Obviously, there are many variables that play into whether or not our schools can remain open in a safe and effective manner. These range from the level of impact the COVID-19 virus may be having on our schools, at any given point in time, to the availability of personnel to meet the needs required to sustain facility operations. We have seen a wide array of the referenced variables play out, creating the recent need for E–learning instruction.

While recognizing our desire to return to in – person learning as soon as possible, the school corporation values the importance of understanding where the current COVID-19 situation stands, prior to re-opening our facilities. Our goal is to return to the classrooms by no later than Wednesday, October 21, 2020.

On Monday, October 19, CCSC will operate under our E-learning protocol, with my team and I analyzing data for the period covering our fall break. We will review this data and discuss with the Fountain and Warren County Health Department. It is possible we may resume in person schooling on Tuesday, October 20. If this occurs, notification would be made early Monday evening.

In conjunction, and with a plan for return in place, the suspension of our extra – curricular activities has been lifted.

The decision to return to school in the above manner was made after much deliberation, collaboration, and analysis of data. While we (the board and I) believe our plan to be in the best interests of the child, we understand there may be, not only disagreement, but questions around how we arrived at this decision.

The following was used to help aid the decision – making:

+ The fact that our children need to be in school, with in–person instruction providing the best educational opportunity for growth and development;
+ We believe in a well-rounded educational curriculum;
+ The school corporation took precautionary steps by moving to E-learning for the period of October 7-14, including limiting athletic events during the previous eight days;
+ The school has not been identified as a significant source for the current spread of the virus, an indication our protocol, when adhered to, is working; o When violations of the school corporation protocol are noted, they are addressed in an immediate fashion;
+ Our students, instructors, administrators, and coaches have set an example for all of us, through their flexibility, understanding, and patience as we have faced a challenging time. We have full confidence in their continued support and adherence to the requirements that have allowed us to be in class and on the field.
+ Contact tracing has been performed, with individuals impacted by possible exposures to positive cases placed in quarantine; o 82% of the individuals involved will end their quarantine period on October 19, 2020;
+ Events originally scheduled to be hosted in Covington have been re-located from the community;
+ Health screenings are continuing with our students, student – athletes, and staff, with those not passing, being restricted from attendance and/or participation; and
+ Input provided by the Fountain and Warren County Health Department.

Our decisions are being made with the understanding that they are determined at a respective moment and time. The next moment may well require a different decision. The school corporation, as has been the case since March, continues to monitor the situation, as it relates to sustaining in – person instruction. When a need to modify our operational schedules arise the information will be shared with students, parents, and staff members.

As always, for the school corporation to sustain our operations we need the cooperation of not only those in the buildings each day, but also the school-community. Regardless of our individual opinions of COVID-19 and strategies to combat it, the reality is for our school to have the best chance of remaining open it is important that we all respect opportunities to ensure a healthy and safe environment. This includes, whenever possible, avoiding high risk travel and activities that may perpetuate an impact within and around the school.

Please know, this is not my attempt at telling anyone what to do, rather it is the superintendent of the school corporation sharing what we need help with, if we are to get back into the school buildings and sustain operations. For this to occur, the sooner the current spread is halted, the greater our opportunities of long term in–person instructional success.

Moving forward the school corporation will continue to work closely with Dr. Sharma and the Fountain and Warren County Health Department in a cooperative manner, with a shared goal of identifying the best approaches for keeping our schools open for learning. The county health team has a tough, tough job, a no-win in just about every aspect. I appreciate and thank them for continuously working in the best interests of the safety of our children.

In closing, I hope that everyone has been able to gain some enjoyment from our fall break. I want to thank students, staff, parents, and school – community members for the continued support provided on behalf of our children. I know the past two weeks have not been an easy time, but please rest assured your unyielding love, care, patience, and support is appreciated.

Thank you.
Kevin

 Free Meal Announcement
 School Board Meeting Agenda – May 11

Executive Session Board Meeting

The Covington Community School Corporation Board – of – Trustees will have an Executive Session Board Meeting on Monday, May 11, 2020, beginning at 6:00 p.m. at the Covington Elementary School Library, 1110 7th Street, Covington, Indiana 47932 with social distancing and face covering guidance to be followed. 

The meeting is being held to discuss items on the following agenda:

I.C. 5-14-1.5-6.1 (b)(9)                           Job Performance Evaluation

I.C. 5-14-1.5-6.1 (b)(3)                           School Safety and Security Plans and Implementation

I.C. 5-14-1.5-6.1 (b)(6)(B)                     Employee, student, or contractor status

I.C. 5-14-1.5-6-1 (b)(2)(B)                     Discussion of strategy related to pending Litigation

I.C.5-14-1.5-6-1 (b)(2)(D)                      The purchase or lease of real property by the governing body     

Regular Session Board Meeting

The Covington Community School Corporation Board of Trustees will meet in regular session on Monday, May 11, 2020, beginning at 6:30pm.  The meeting will be conducted at the Covington Elementary School Library, 1110 7th Street, Covington, Indiana 47932 with social distancing and face covering guidance to be followed.  The meeting will also be conducted via digital means due to the COVID – 19 Pandemic situation in our country.

School – Community members wishing to attend the meeting may join the proceedings via ZOOM as follows:

Join Zoom Meeting
https://us04web.zoom.us/j/76826470276?pwd=RWVPNHoxZUlHcm5Wa3h4SzMwdzBkUT09

Meeting ID: 768 2647 0276
Password: 006859

Individuals joining the meeting in this manner must identify themselves upon joining and must ensure their devices are placed on mute to minimize background noise during the meeting.

Agenda

  1. Superintendent Introduction and Statement
  • Call Meeting to Order
  • Verify Members in Attendance and Establish a Quorum
  • Recite the Pledge of Allegiance
  • Consider Agenda Modifications
  • Consent and Approvals
    • Review and Approve Minutes
    • Review and Approval of Claim Dockets
    • Consideration of Human Resources
      • New Hires
      • Retirements
      • Resignations
      • Professional Leave
    • Review and Approval of Travel Requests
      • Field Trips
      • Staff Development
  • District Project and Business Updates
    • Administration
    • Finance/Business
    • Curriculum (Technology)
    • Buildings and Grounds
    • Transportation
    • Other
  • New Business
    • Administration
    • Finance/Business
    • Curriculum (Technology)
    • Buildings and Grounds
    • Transportation
    • Other
  • Public Comments
  • Superintendent Report Out 
    • Pathfinding
    • Aligning
    • Empowering
    • Modeling
  • Dates – of – Interest 
    • Next Board Meeting
    • Other Key Dates
  1. Board Comments
  1. Adjournment

The Covington Community School Corporation Board – of – Trustees may conduct an Executive Session Board Meeting on Monday, May 11, 2020, following the regularly scheduled session. 

The meeting would be to discuss items on the following agenda:

I.C. 5-14-1.5-6.1 (b)(9)                           Job Performance Evaluation

I.C. 5-14-1.5-6.1 (b)(3)                           School Safety and Security Plans and Implementation

I.C. 5-14-1.5-6.1 (b)(6)(B)                     Employee, student, or contractor status

I.C. 5-14-1.5-6-1 (b)(2)(B)                     Discussion of strategy related to pending Litigation I.C.5-14-1.5-6-1 (b)(2)(D)                              The purchase or lease of real property by the governing body

 April School Board Meeting – Information

To: Students, Parents, Staff, and School – Community Members; Media
Fr:  Kevin Smith, Superintendent
Re:  April 2020 School Board Meeting Information

During their monthly meeting, held on April 14, 2020, the Covington Community School Corporation Board – of – Trustees received an update on the impact of the COVID – 19 Pandemic to school operations.

“During the remainder of the year our instructional staff will be providing lessons through E and Alternative methods,” Superintendent Kevin Smith informed the board.  “This will include the use of learning management systems, Canvas and Google Classroom, video conferencing, telephone conferences, lesson packets, and any other means that is necessary to meet the needs of the child.  In conjunction, the school corporation has reduced their daily operations to include only those essential services authorized by the governor’s executive order.  Operations being covered include food services, facility maintenance, and business operations.  Whenever possible individuals are working remotely.”

“Covington Community School Corporation, in alignment with guidance from Governor Holcomb and State Superintendent of Public Instruction Dr. Jennifer McCormick, has adjusted the school year calendar to conclude after 160 days of student instruction are completed,” Smith added.  “The final day for students will now be Thursday, May 7, with the last day for staff members scheduled for Friday, May 15.”

“Additionally, the school corporation has closed all facilities through the end of June, per the direction of the governor.  All events have been cancelled for the remainder of the school year, with the exception of graduation, prom, and the senior honors program, which have been postponed.”

The superintendent thanked the school – community for the manner in which they have responded during this time of crisis:

“Further, let me state that I am so very proud of our staff members.  They have been phenomenal and have shown tremendous agility in making the necessary adjustments while moving instruction from the classrooms to the living rooms.  We are seeing their care and commitment through their loving approach in reaching out to maintain contact with their students – our instructors are calling students to provide one – on – one guidance, utilizing live video classes, delivering alternative lesson packets to their homes, and much, much more.  Support staff are also offering and providing tutoring assistance and preparing and delivering meals, for the children.

The building leaders – WOW – Ms. Karrfalt, Mr. McCormick, Mr. Sowers, and Ms. Beck are working with a committed focus, and I might add effectively, to maintain as much of a “normal” environment as possible for our children, parents, and staff.  We are seeing leadership at its’ absolute best from each of the building leaders.

It is impossible to put into words the appreciation I have for everyone, including the support the board has provided during this health crisis.  I simply will close this segment by saying Thank you to all involved.  Please know that my heart beats with tremendous pride for all you are doing to serve our children.  I care for you.  I appreciate you.  I love you.”

During the business portion of the agenda the board:

  • Approved the hiring of the following elementary school staff
    • Krista Bailey, Instructor
    • Adison Alward, Instructor
    • Robin Marlatt, Part – Time Aide (Music)
  • Accepted the retirement of Cindy Newnum, Elementary Instructor
  • Approved proceeding with the advertising for bids and the release of request for proposals in regards to the facility improvement project.
  • Awarded the 7th Street Sidewalk replacement project to Noraa Contracting, LLC.
  • Accepted the recommendation to name Hayman Construction as the contractor for the WRCTE Automotive Facility project, per the analysis of the recently submitted contractor bids.
  • Heard an update from Randy Grubbs concerning the new district office project.
  • Reviewed a design proposal from Randy Grubbs, River Group, on a new athletic complex restroom facility.
  • Approved a Continuing School Functioning Resolution.
  • Approved a change to the manner in which staff performance evaluations are to be finalized for the 2019 – 2020 school year, which aligns with Executive Order 20 – 20 issued by Governor Eric Holcomb on April 9, 2020.
  • Approved a recommendation to extend the contracts of building administrators by two years, effective July 1, 2020.
  • Approved the acceptance of a $10,000 donation from the athletic boosters organization, with funds to be utilized to purchase new equipment for the high school weight room.
  • Approved proceeding with the purchase of new equipment for the high school weight room.
  • Received a financial update from the superintendent and business manager, taking into account the potential impact of the timing of 2020 property tax payments may have on corporation cash flow.
  • Thanked the school – community, staff members, students, and building administrators for their efforts during the COVID – 19 Pandemic.

The next scheduled meeting of the board of trustees is Monday, May 11, 2020.  The meeting will begin at 6:30 p.m.

Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith
Superintendent

 April Board Meeting Agenda

Regular Session Board Meeting

The Covington Community School Corporation Board of Trustees will meet in regular session on Tuesday, April 14, 2020, beginning at 6:30pm.  The meeting will be conducted via digital means due to the COVID – 19 Pandemic situation in our country.

School – Community members wishing to attend the meeting may join in through a conference call by:

Dialing: 
1.252.696.1248

PIN:
607 583 617#

Individuals joining the meeting in this manner must identify themselves upon joining the call and must ensure their phones are placed on mute to minimize background noise during the meeting.

Agenda

  1. Superintendent Introduction and Statement                                     Superintendent
  • Call Meeting to Order                                                                         Board President
  • Verify Members in Attendance and Establish a Quorum       Board President
  • Recite the Pledge of Allegiance                                              Board President
  • Consider Agenda Modifications                                                         Board President
  • Consent and Approvals                                                                       Superintendent
    • Review and Approve Minutes                                                 Board President
    • Review and Approval of Claim Dockets                                  Superintendent
    • Consideration of Human Resources                                       Superintendent
      • New Hires
      • Retirements
      • Resignations
      • Professional Leave
    • Review and Approval of Travel Requests                               Superintendent
      • Field Trips
      • Staff Development
  • District Project and Business Updates                                                Superintendent
    • Administration
    • Finance/Business
    • Curriculum (Technology)
    • Buildings and Grounds
    • Transportation
    • Other
  • New Business                                                                                      Superintendent
    • Administration
    • Finance/Business
    • Curriculum (Technology)
    • Buildings and Grounds
    • Transportation
    • Other
  • Public Comments                                                                                Superintendent
  • Superintendent Report Out                                                                Superintendent
    • Pathfinding
    • Aligning
    • Empowering
    • Modeling
  • Dates – of – Interest                                                                           Superintendent
    • Next Board Meeting
    • Other Key Dates
  1. Board Comments                                                                                Board President
  1. Adjournment                                                                                       Board President

The Covington Community School Corporation Board – of – Trustees will have an Executive Session Board Meeting on Tuesday, April 14, 2020, following the regularly scheduled session.  The meeting will be conducted via digital means due to the COVID – 19 Pandemic situation in our country.

The meeting would be to discuss items on the following agenda:

I.C. 5-14-1.5-6.1 (b)(9)                           Job Performance Evaluation

I.C. 5-14-1.5-6.1 (b)(3)                           School Safety and Security Plans and Implementation

I.C. 5-14-1.5-6.1 (b)(6)(B)                     Employee, student, or contractor status

I.C. 5-14-1.5-6-1 (b)(2)(B)                     Discussion of strategy related to pending Litigation I.C.5-14-1.5-6-1 (b)(2)(D)                              The purchase or lease of real property by the governing body

 *New* CCSC Introduction & Expectation Videos

CCSC Students, Parents, and Staff:

During these unprecedented times CCSC wants to keep the education of students focused, engaging, and ongoing. To help this process, CCSC intends to provide video recordings. The videos will provide information for CCSC students, parents, and staff. The video links below, and of future videos, will also be accessible on the school’s website and on a soon to be created YouTube Video Channel (named 1CT). With videos, you don’t necessarily have to watch, but listening is just as easy. Thank you and continue to stay safe!

1CT Videos:

Administration Leadership Introduction
CHS/CMS E-Learning Expectations
CES E-Learning Expectations
Athletic Expectations

 Director of Operations – Mike Howard

To:  CCSC Staff Members, CCSC School – Community Stakeholders

Fr:  Kevin Smith

Su: Director of Operations Named

In keeping with our commitment to provide a laser focus on the needs of our children, staff, and school-community, I am pleased to introduce Mr. Mike Howard as Covington Community School Corporation’s new Director of Operations.  In this role, Mike will be responsible to oversee the facilities, maintenance, transportation, grounds, and safety segments of school operations. Mike will begin his new role on Monday, February 24, 2020. He will report directly to me.

Mr. Howard has spent the past 27 years serving in a diverse set of operational roles, including the public school sector.  Most recently, Mike held the title of Director of Extended Services: Departments of Maintenance, Grounds, Custodial, Transportation, and Environmental Health and Safety for Clay Community School Corporation.  Previously, he served Rose-Hulman Institute of Technology as Director of Operations – Facilities Department and as Director of Environmental Health and Safety.

Mike also spent 10 years working in health and safety for TRW Automotive in Marshall, Illinois. 

He earned a Bachelors of Science degree in Occupational Safety Management and a Masters of Science degree in Occupational Safety Engineering and Management from Indiana State University.

Mike and his wife Lori are the proud parents of three children Michael (20), Garrett (17), and Lacey (12).  They reside in Terre Haute.

I am confident the children, staff members, and school-community of Covington will benefit from the commitment to excellence Mr. Howard will bring to his new role.  We are all blessed to have him as a member of our school-community.

Please join me in welcoming Mike Howard to the Trojan family.

Everyone Counts, Everyone Matters.

Go Trojans!

 E-Learning Days: Jan 30 (Thur) & 31 (Fri)

CCSC schools will use an E Learning schedule for:
– Thursday (January 30)
– Friday (January 31)

Instructors will be testing a 3-Day turnaround for lesson assignments.

 Notice to Bidders – Tri-County Vocational Auto Service Facility

SECTION 00001
NOTICE TO BIDDERS
NOTICE is hereby given that sealed bids will be received as follows:

BY:
Wabash River Career and Technical Education District
615 East Strawberry Road
Montezuma, IN. 47862

Members:
Covington Community School Corporation
601 Market Street
Covington, IN. 47932

Attica Consolidated School Corporation
205 East Sycamore Street
Attica, IN. 47918

MSD of Warren County
101 Monroe Street
Williamsport, IN. 47993

Southeast Fountain School Corporation
744 East U.S. Highway 136
Veedersburg, IN. 47987

For:
Proposed New Vocational Auto Service Facility
1321 Second Street
Covington, IN. 47932

Bids will be opened and publicly read aloud at:
Covington Elementary School
1110 7th Street
Covington, IN. 47932

At the following day and time:
Thursday, March 12, 2020 at 11:00 AM local time

Bids may be delivered to the following location until the time as indicated:
Covington Community School Corporation
601 Market Street
Covington, IN. 47932

Bids received after the date and time set for receipt and opening of bids as herein indicated will be returned unopened.

Bids will be accepted for the complete fulfillment of the following:

Bids shall be in full accordance with the Construction
Documents which are now on file in the office of Owner,
Architect or designated print center.

Bidders may obtain electronically complete sets of Construction Documents from the print center office of :
Eastern Engineering
9901 Allisonville Road
Fishers, IN. 46038
Phone (317)598-0630

Bidders will be responsible to print center for all associated cost to receive these documents.

BID SECURITY in the amount of five percent (5%) of the Proposal, including all add alternates, must accompany each Proposal in accordance with the Instructions to Bidders, Section 00002.

BIDDERS are urged to attend a Pre-bid Conference with representatives of the Owner and Architect to discuss the project and related requirements. Prebid conference will convene at 11:00 AM local time on Thursday, February 20, 2020 at:

Tri-County Vocational Auto Service Facility
1321 Second Street
Covington, IN. 47932

The Owner reserves the right to accept or reject any or all bids and to waive any irregularities in bidding. Base bids may be held for the following period before award of Contract:

Ninety (90) Days

Should a successful Bidder withdraw his bid or fail to satisfactorily execute all of the requirements and enter into a written Contract within ten (10) days after Notice of Acceptance of his bid, the Owner may declare the Bid Security forfeited, not as a penalty, but as liquidated damages.

END OF SECTION

 Boys/Girls Varsity Basketball Schedule Changes

As we transition from fall to winter sports, there have been a few scheduling changes to make note of. These changes have come about primarily due to Lafayette CC and Western Boone winning their regional football games this past Friday which has created a ripple effect of scheduling adjustments for other schools.

Franciscan Hoops Classic – Girls Event
Varsity – Covington will now play on Friday evening at 6:00pm (instead of tomorrow night)JV – Covington will play the 10:30am and 12:00pm games at West Lafayette this Saturday.

Boys Basketball Scrimmage vs Crawfordsville
(Western Boone’s football victory through off Crawfordsville’s schedule – which then impacted our schedule)We will now play this event this Friday (11/22) at 7:00pm here at Covington.

Boys Basketball Game vs Western Boone
We are working to reschedule this event. More information to come later.
Thank you,Trent

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other addresses:
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Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
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