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 CCSC: Latest on CCSC Operational Plans

October 13, 2020

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Latest on CCSC Operational Plans

The last week plus has been difficult for many individuals in our community. Children, parents, grandparents, friends, and neighbors have been faced with the growing impact of the COVID-19 virus. Due to this, our school corporation moved to e – learning on October 7 and while I agree that this is not a long term solution that we want for our children’s education, the impact to the health, safety, and quality of education made the decision the right one to make. Unfortunately, the spread of COVID-19 has continued to expand, with no immediate end in sight.

As of the morning of October 13, Covington Community School Corporation had experienced 11 positive cases involving staff members and 11 positive cases involving students. This impact has created the need for the quarantining of additional individuals – students and staff.

With the growth in positive cases has come the need for decisions to be made, many of which are ones that an educator takes no joy in having to make. The goal for every educator is to provide opportunities for children. Unfortunately, when decisions are being made in their best overall interest, it is possible, for the opposite to occur. From the bottom of my heart, I regret the decisions we have in front of us may cause our children to lose out on short term opportunities. Yet, I remain steadfast in that through adversity, we are presented with our greatest growth and development opportunities.

On Monday, October 12, I was informed by the Fountain/Warren County Health Department, expectations were that Fountain County would move to “Red” status when the next round of the state metric dashboard is updated on October 14. In conjunction with this, and in accordance with guidance from the state department of health and our legal counsel, further operational changes have been recommended and are being initiated.

With the above in mind, all extra – curricular activities have been suspended until a plan to safely and effectively return to in – person instruction is identified. Over the next several days, I will be working with the school corporation team, and the county health department in order to gather information to identify a return to school plan (date). Further, the volleyball sectional scheduled to be played in Covington has been moved to North Vermillion.

In order to assist with our return to school decision making process, I encourage and ask everyone currently quarantined to please remain in contact with our school nurse if symptoms develop and / or worsen. I appreciate the cooperation we have experienced from those impacted since launching our covid19@covington.k12.in.us contact resource. This information is critical to ensure effective planning for a return.

I will provide more detail in the coming days.

Thank you.
Kevin

 CCSC: School Corporation Operational Update

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: School Corporation Operational Update

For the awareness of the school – community, this afternoon I was made aware of a new Positive COVID – 19 case involving a support team member. Following the completion of contact tracing and a review of the respective work schedule, a decision has been made to close the following facilities until further notice:

Covington High School
Covington Middle School
Covington Elementary School
Annex Building
Middle School Gym
Corporation Offices
Maintenance Garages

The plan, as it currently exists, is to close the facilities to all individuals through the weekend. On Monday, the maintenance team will sanitize each facility and advise when they are ready to be reopened.

To clarify, the high school gymnasium and the facilities located at the athletic complex are not being closed, as neither was involved with this week’s work schedule. There will be as needed access for these areas.

Thank you.
Kevin

 Executive Session Board Meeting

Executive Session Board Meeting
Monday, October 12 2020
5:30pm – 6:30pm EDT

The meeting will be conducted via virtual (video
conferencing), with the Superintendent hosting the
session from Covington Elementary School, located at
1110 7th Street, Covington, Indiana 47932

Agenda
IC 5-14-1.5-6.1 (b) (1) Collective Bargaining.
IC 5-14-1.5-6.1 (b) (3) Assessment, Design, and Implementation of School Safety and Security Measures, Plans, and Systems.

 Regular Monthly School Board Meeting Agenda

Regular Monthly School Board Meeting Agenda
Mon October 12th, 2020
6:30pm – 8:00pm EDT


The meeting will be conducted via digital means, with the Superintendent hosting from Covington

Elementary School Conference Room 1110 7th Street, Covington, Indiana 47932

The Covington Community School Corporation Board of Trustees will meet in regular session on Monday, October 12, 2020, beginning at 6:30 p.m. During this meeting the board will consider the 2021 operational budget for adoption.

Due to the recent uptick in COVID – 19 positive cases in and around our school – community, the format of the meeting will be video conferencing. Individuals interested in attending are directed to the ZOOM video conferencing link provided:

Join Zoom Meeting https://us04web.zoom.us/j/7999557 4121 ?Qwd=UUpOYTlnL3P.jNVNCWIEwYTdLb1 pCdz09

Meeting ID: 799 9557 4121 Passcode: 3HA6Z0

  1. Call to Order
  2. Approval of Agenda
  3. Educational Excellence
  4. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements
    iii. Resignations

5. Old Business
a. Administration
b. Finance/Business
i. 2021 Operating Budget Adoption
ii. 2021 Capital Projects Plan Adoption
iii. 5 – Year Bus Replacement Plan Adoption
iv. 2021 Operating Budget Resolution
v. Authorization to Respond to 1782 Notification
c. Curriculum
d. Technology
e. Buildings and Grounds
f. Transportations
g. Projects
h. Other

  1. New Business
    a. Administration
    b. Finance/Business
    i. Resolution Approving Reduction in Appropriations for Operations Fund
    ii. Resolution Approving Additional Appropriations Request for Education Fund
    c. Curriculum
    d. Technology
    e. Buildings and Grounds
    f. Transportation
    g. Other

    7. Comments, Announcements, and Other Business
    a. Public Comments
    b. Superintendent Report Out
    c. Board Comments

    8. Dates of Interest
  2. a. Next Board Meeting • November 9, 2020
  3. b. E • Learning/Staff Development • October 13 – 14, 2020
  4. c. Fall Break • October 15 – 16, 2020
  5. d. Volleyball Sectional • October 15 & 17, 2020
  6. e. Thanksgiving Break – November 25 • 27, 2020
  7. f. End Semester 1 • December 22, 2020
  8. g. Winter Break – December 23, 2020 • January 5, 2021
  9. h. Begin Semester 2 – January 6, 2021
  1. Adjournment

 CCSC: Important School Operational Statement

October 7, 2020

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Important School Operational Statement

I am confident it goes without saying the COVID-19 virus has indeed introduced itself to our school – community during the past week-plus. The number of positive cases have continued to climb during this period of time, with two positive staff member cases leading the school corporation to move to E-Learning for Wednesday, October 7.

Unfortunately, the number of positive cases increased during the day, as the school corporation health and leadership team worked to evaluate the impact being caused to our ability to operate in – person instruction. Further, the number of individuals – students and staff – that are quarantined have increased accordingly

In addition to the two staff members who tested positive, we now have positive cases involving four students. Individuals identified through our contact tracing process for quarantine have been notified.

While I will provide detailed data under a separate communication, I wanted to take this opportunity to advise the following:

Covington Community School Corporation will continue with our E – Learning instructional protocol for the period of October 8, 2020 – October 14, 2020. This will take us through next week’s fall break.

The impact of COVID-19, in regards to school operations, will continue to be monitored closely, with decisions being made as deemed appropriate.

Thank you.
Kevin

 Grab & Go Lunches Provided for E-Learning – Oct. 7th

CCSC will be providing grab and go lunches for our students today. If interested in picking up a lunch please call 765.793.5615 by 11:30 to place an order. Lunches will be available for pick up between 1 and 1:30 p.m., at door 5 (Middle School).

 Bus Unloading and Loading Changes for September / October 2020

To: Students, Parents, Staff, and School – Community Members
From:  Michael Howard, Director of Operations
Re: Bus Unloading and Loading Changes for September/October 2020

Due to an upcoming building project involving the front entrance to the Covington Elementary School, the process for which we unload and load buses each day will need to be modified for the next few weeks for everyone’s safety.  These changes will be in effect Monday, September 28th until the end of October 2020.   During this period of time transportation of students will be as follows:

Unloading in the AM

  • All school buses will deliver the middle and high school students to their regular drop-off location. Students will continue to enter the building through the northeast entrance (Door 5) as they currently do.  This is NOT a change to this process.
  • All school buses will then travel south down 6th Street to Pearl Street.  They will then turn east on Pearl Street, proceeding to 7th Street.  The buses will then turn north on 7th Street and unload the students at the gated walkway located at the southwest side of the building.  This is commonly referred to the “Student Walker” entrance.
  • With this change in place, this will cause 7th Street to be closed to all other vehicle traffic from approximately 7:30 am to 8:15 am each day for the next few weeks.
  • All parents/guardians who have been using 7th Street to drop-off students will need to enter the car line that forms on 8th Street and Railroad Street for student drop-off as per the previously communicated and established Covington Elementary School procedures.

Loading in the PM

  • Bus #1, #2, #3, and #4 will line up on the 7th Street curb and Bus #5, #6, #7 and #8 will line up on Market Street with approximately a bus-length distance between each other.  Additionally, this change will cause 7th Street to be closed to all other vehicle traffic from approximately 2:30 pm to 3:15 pm each day and proportionally earlier on Wednesdays for earlier dismissal.
  • All elementary school students will exit the building through Door #3 and proceed to their assigned bus.
  • All middle school and high school students that ride the bus will walk from their respective schools, traveling east on Market Street or to the elementary school where they will board their bus.
  • Buses will then travel west on Market Street to 6th Street.  Then turn north on 6th Street to Railroad Street at which time they will travel to their normal afternoon routes.
  • All parents/guardians who have been using 7th Street to pick-up students will need to enter the car line for student pick-up as per the previously communicated and established Covington Elementary School procedures.

We appreciate your cooperation and assistance with these modifications to our regular unloading and loading of our buses.  Again, this is being done to ensure the safety and well-being of our students and staff.

 Facility Improvement Project Update

September 24, 2020

To: Parents, Students, Staff, and School – Community Members
Fr:  Kevin Smith, Superintendent
Su:  Facility Improvement Project Update

Good day.  I hope and trust this finds everyone doing well.

Earlier this summer I provided information regarding the facility improvement projects underway across the school corporation.  The projects have progressed, with only a few issues occurring up to this point and time. 

As such, I offer the following status updates for your awareness:

  1. The 7th Street sidewalk project has been completed.
  2. The initial set of five (5) classrooms – Three at the elementary school and two at the high school are scheduled to be released for occupancy the week of October 5. 
    1. Windows and window framing planned for the classrooms will be placed in December.
    1. The new VUV’s (Vertical Unit Ventilators) have arrived and are being installed as of this communication.
  3. The middle school security vestibule project is complete and operational.
  4. The replacement of fencing at the soccer field and track is scheduled to be completed by early October.
  5. The remodeling of the elementary school canopy is scheduled to take place beginning Monday, September 28.

Regarding the canopy work, this project is projected to last eight (8) weeks, requiring the closure of the front entrance to the elementary school during the first half of the remodeling.  With this, the school bus drop off location will move to the south entrance, on 7th Street during the four week period.  Buses will arrive to the drop off point via Pearl Street, stopping at the entrance gate for unloading.

Additional information on how the project may impact you will be forthcoming.

I apologize for the inconvenience this may cause.  I appreciate your patience and understanding.

In summary, I could not be more pleased with the work of our contractors.  The general contractor, JR Kelly, has been outstanding to work with and their project management expertise has proved to be in a category of “Best of the Best”.

I am excited for our staff and students to have the opportunity to benefit from their improved learning environments.  After all, they deserve the absolute best.

Thank you.

Kevin

 September 2020 School Board Meeting Information

To: Students, Parents, Staff, and School – Community Members; Media
Fr: Kevin Smith, Superintendent
Re: September 2020 School Board Meeting Information

The Covington Community School Corporation School Board met for their monthly meeting on Monday, September 14, 2020. The meeting was conducted in alignment with social distancing guidelines.

During the session board members received an update on the first month of school from the building and district leadership team. The information presented included the following data points:

  • Positive COVID – 19 Cases…………………………………………….. 2
  • Staff Positive Cases………………………………………………………… 2
  • Student Positive Cases…………………………………………………….. 0
  • Student Attendance Rate…………………………………………… 96.2%
  • Student Close Exposure/Quarantine Rate…………………….. 2.7%

School corporation athletic director Trent McCormick reviewed the work of the athletic department since the opening of school:

“I am encouraged with the students and adults adhering to our masking protocol, while working on social distancing. The challenging side, perhaps the most difficult, is maintaining the messaging to the community and opposing team with our guidelines.” Continuing, McCormick updated the board on the modifications being made to the athletic attendance guidelines, “We will be increasing the opportunities for fans to attend our events, for both indoor and outdoor events.”

Elementary school principal Michelle Beck provided her observations on the first month of school:

“I am almost afraid to verbalize, but things have went very well for us. The morale has been upbeat and positive from both the students and staff. Area’s we thought would be a concern, or a distraction, have not been. We have only had to replace 12 masks since the opening of school, the kids are taking care of them. We purchased a recess kit for each classroom to ensure our students would get the time needed to enjoy themselves. The lunch being served in the classrooms is working out well and we are not having discipline issues.”

Beck added that the academic performance, when considering the fall formative assessment measurement, stood at benchmark levels for the students.

High school and middle school principal Alison Karrfalt assessed her building next:

“The kids have been awesome. They are doing a great job with the masks and adhering to our protocol. We have made some modifications with the schedule and flow for our middle school students and I am relatively pleased with where we stand.”

An opportunity for improvement the two building leaders have been working to address is the distance learning programming. Ms. Beck noted that she has made an adjustment to provide more relevant instruction for students in grades K – 3 by adding an instructional aide to the process, with Ms. Karrfalt stating that a tutor has been made available for middle school and high school students requiring assistance while working the APEX program.

School corporation director of operations Mike Howard updated the board on the operational processes. He noted that the maintenance and custodial staff have been working short-handed, however the team has been able to maintain the scheduled cleaning and sanitization of facilities in an effective manner.

“The board and I could not be more pleased with the work of our building leaders, the instructional staff, and the support staff,” said school corporation superintendent Kevin Smith. “Their efforts, both individually and collectively, are making a difference in the lives of our children daily. It is because of this dedication we have been able to sustain our operational schedule through the first 22 days of the school year. With this said, we do not for a moment take the success seen early in the school year for granted. Much work lies ahead, but with the continued support from our school – community and parents we look forward to meeting the challenges that may await.

In other matters, the superintendent advised the board of the upcoming Fall ADM (student count) date of September 18, 2020. As of the date of the board meeting the school corporation enrollment stood at 791 students, a reduction of 38 from the spring.

The school corporation and classroom teachers association representative conducted the public hearing on teacher compensation. The 2021 Operating Budget Hearing was also held on Monday, September 14, 2020.

During the business portion of the agenda the board:

  • Approved the following hires:
    • Katie Badger, CES Temporary Instructional Aide (Distance Learning)
    • Tammy Pearman, CES Mentor
    • Kyle Hartzog, Band K – 12/Chorus 9 – 12
    • Craiq Sowers, Lighting/Sound Technician/Yearbook Sponsor
    • Carolyn Davis, Sponsor – Senior Class
    • Eric Stockberger, Sponsor – Senior Class/French Club
    • Carrie Coffing, Sponsor – Junior Class/Student Council – High School
    • Jodee Brown, Sponsor – Junior Class
    • Brad Short, Sponsor – Sophomore Class
    • Amanda Short, Sponsor – Sophomore Class
    • Lindsey Reed, Sponsor – Freshman Class/Art Club
    • Jordan Rennick, Sponsor – Freshman Class
    • Mikaela Girdler, Sponsor – Spanish Club
    • Rachel Cotten, Sponsor – National Honor Society
    • Scott Myers, FFA Sponsor
    • Aliah Larsen, Girls Basketball – Junior Varsity Coach
    • Scot Vogel, Girls Basketball – Freshman Coach
    • Chad Tanner, Girls Basketball – 8th Grade Coach
    • Travis Brown, Girls Basketball – 7th Grade Coach
    • Jeremy Pettit, Girls Basketball – 6th Grade Coach
    • Kelli Pinkerton, 2020 Summer Nurse
  • Received the following project updates:
    • The middle school security vestibule project has been completed.
    • The WRCTE automotive facility construction project continues to move forward towards a September completion.
    • The Vertical Unit Ventilators, for the classroom improvement project, arrived on Wednesday, September 9, 2020.
    • Work on the replacement of the elementary school front canopy has been delayed by two weeks. The project is scheduled to begin on Monday, September 28, 2020 and take eight (8) weeks for completion.
    • The fencing replacement project at the athletic complex track and soccer field is scheduled to be completed during the week of September 21, 2020.
  • Approved the recommendation of Ms. Beck and Ms. Karrfalt to accept three out – of – district student transfers.
  • Approved a proposed Sexual Harassment Procedure as required by new federal regulations, under Title IX.
  • Approved Ms. Michelle Beck as the school corporation’s Title IX Coordinator.
  • Approved a direct care agreement with Proactive, MSO, LLC. The agreement establishes a direct working relationship between the school corporation and the wellness clinic being utilized by staff members.
  • Approved the final payment to PASCO and River Group Architecture for the new corporation offices.
  • Heard a report out on the school corporation’s bus route analysis for the 2020 – 2021 school year.
  • Learned that the 2020 – 2021 Secured School Safety Grant award notification had been received. The grant award is for

$47,828, with funds going towards providing a school resource officer for the high and middle schools.

The next scheduled meeting of the board of trustees is set for Monday, October 12, 2020. The meeting will begin at 6:30 p.m. Thank you for your support of our children and of the Covington School – Community.

Kevin R. Smith Superintendent

 CCSC Closed for Wednesday, Sept. 2 – Elearning day will be used.

Covington Community School Corporation facilities will be closed today, Wednesday, September 2, 2020.  We will operate our E – Learning instructional protocol.

The closure is due to a mechanical issue at the high and middle school facility.  It is not related to COVID.  I stress – not related to COVID.

Additional information will be provided later in the day.

Thank you.
Kevin

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other addresses:
CHS
CMS
CES
Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
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