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 CCSC: Free Meal Period Extended

October 22, 2020

To: CCSC Students and Parents
Fr: Kevin Smith, Superintendent
Su: Free Meal Period Extended

On September 16, the school corporation announced that student meals would be provided free, through the end of the calendar year. I am pleased to announce in conjunction with the United States Department of Agriculture (USDA) extending its’ waiver periods, the free meal window has been extended through the end of the CCSC school year (May 28, 2021) or up to the time funding is removed, whichever occurs first.

Thank you.

 CCSC: Athletics Update

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Athletics Update

Earlier Wednesday, confirmation was provided of a COVID positive case, with a direct impact on our athletic program, involving the football team. The possibility of such a situation came about Monday evening, when a member of the team began having COVID symptoms. Steps were taken to immediately quarantine team members, including coaches.

Following careful consideration, and consultation, the risk of allowing our team to continue to compete in the IHSAA post season tournament has been determined to be too high.

While I regret that we have reached this point, the decision to withdraw from the tournament was made only after giving careful consideration to a diverse set of factors. These included the fact that a great deal remains unknown regarding the impact of COVID, as well as what we don’t know about the long-term impact, thus taking into account the fact we have a positive case, it is important that we act with an abundance of caution when making decisions regarding our students.

Additional aspects taken into account included the possibility of an increased risk of exposing another community to the COVID virus, discussing the experiences of other individuals who have faced similar decision points this fall, the recent spike in and around our school – community, and the desire to sustain in – person instruction. During the decision-making process I reached out to review our situation with Cloverdale. I appreciate the support and understanding their superintendent and his team provided us, regarding the situation.

I want to take a moment to state how proud I am of our coaches and student – athletes. From the first discussion, regarding the possibility of the season concluding early, coach Tyler Campbell has been a class – act. Certainly, he is disappointed, as I am, that we are not able to proceed forward, however he gets it. Coach understands the big picture and I am so proud to have him leading our Trojans through and into the future.

Moving forward we will maintain a focus on taking the necessary pre-cautions in an effort to ensure the safety and well – being of students and staff, while providing the best opportunity to sustain facility operations.

Thank you.


 CCSC: Returning to In – Person Instruction

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Returning to In – Person Instruction

Following an extensive review of available data, and with the support of the Fountain and Warren County Health Department, Covington Community Schools will reopen facilities for in-person instruction on Tuesday, October 20, 2020. With the return, we encourage all individuals to continue to adhere to the established protocol, including remaining at home if ill, maintaining social distancing (6 feet or more) whenever possible, adhering to the identified guidance for face masking, conducting handwashing frequently, and continuing to communicate with school nurses if symptoms develop.

The school corporation will continue to monitor the COVID-19 situation on a daily basis, with decisions on school operations being made as deemed appropriate.

Your patience and understanding, as we have worked to identify a date for reopening our schools, has been appreciated.

Thank you.


 CCSC: Latest on CCSC Operational Plans

October 13, 2020

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Latest on CCSC Operational Plans

The last week plus has been difficult for many individuals in our community. Children, parents, grandparents, friends, and neighbors have been faced with the growing impact of the COVID-19 virus. Due to this, our school corporation moved to e – learning on October 7 and while I agree that this is not a long term solution that we want for our children’s education, the impact to the health, safety, and quality of education made the decision the right one to make. Unfortunately, the spread of COVID-19 has continued to expand, with no immediate end in sight.

As of the morning of October 13, Covington Community School Corporation had experienced 11 positive cases involving staff members and 11 positive cases involving students. This impact has created the need for the quarantining of additional individuals – students and staff.

With the growth in positive cases has come the need for decisions to be made, many of which are ones that an educator takes no joy in having to make. The goal for every educator is to provide opportunities for children. Unfortunately, when decisions are being made in their best overall interest, it is possible, for the opposite to occur. From the bottom of my heart, I regret the decisions we have in front of us may cause our children to lose out on short term opportunities. Yet, I remain steadfast in that through adversity, we are presented with our greatest growth and development opportunities.

On Monday, October 12, I was informed by the Fountain/Warren County Health Department, expectations were that Fountain County would move to “Red” status when the next round of the state metric dashboard is updated on October 14. In conjunction with this, and in accordance with guidance from the state department of health and our legal counsel, further operational changes have been recommended and are being initiated.

With the above in mind, all extra – curricular activities have been suspended until a plan to safely and effectively return to in – person instruction is identified. Over the next several days, I will be working with the school corporation team, and the county health department in order to gather information to identify a return to school plan (date). Further, the volleyball sectional scheduled to be played in Covington has been moved to North Vermillion.

In order to assist with our return to school decision making process, I encourage and ask everyone currently quarantined to please remain in contact with our school nurse if symptoms develop and / or worsen. I appreciate the cooperation we have experienced from those impacted since launching our contact resource. This information is critical to ensure effective planning for a return.

I will provide more detail in the coming days.

Thank you.

 CCSC: School Corporation Operational Update

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: School Corporation Operational Update

For the awareness of the school – community, this afternoon I was made aware of a new Positive COVID – 19 case involving a support team member. Following the completion of contact tracing and a review of the respective work schedule, a decision has been made to close the following facilities until further notice:

Covington High School
Covington Middle School
Covington Elementary School
Annex Building
Middle School Gym
Corporation Offices
Maintenance Garages

The plan, as it currently exists, is to close the facilities to all individuals through the weekend. On Monday, the maintenance team will sanitize each facility and advise when they are ready to be reopened.

To clarify, the high school gymnasium and the facilities located at the athletic complex are not being closed, as neither was involved with this week’s work schedule. There will be as needed access for these areas.

Thank you.

 Executive Session Board Meeting

Executive Session Board Meeting
Monday, October 12 2020
5:30pm – 6:30pm EDT

The meeting will be conducted via virtual (video
conferencing), with the Superintendent hosting the
session from Covington Elementary School, located at
1110 7th Street, Covington, Indiana 47932

IC 5-14-1.5-6.1 (b) (1) Collective Bargaining.
IC 5-14-1.5-6.1 (b) (3) Assessment, Design, and Implementation of School Safety and Security Measures, Plans, and Systems.

 Regular Monthly School Board Meeting Agenda

Regular Monthly School Board Meeting Agenda
Mon October 12th, 2020
6:30pm – 8:00pm EDT

The meeting will be conducted via digital means, with the Superintendent hosting from Covington

Elementary School Conference Room 1110 7th Street, Covington, Indiana 47932

The Covington Community School Corporation Board of Trustees will meet in regular session on Monday, October 12, 2020, beginning at 6:30 p.m. During this meeting the board will consider the 2021 operational budget for adoption.

Due to the recent uptick in COVID – 19 positive cases in and around our school – community, the format of the meeting will be video conferencing. Individuals interested in attending are directed to the ZOOM video conferencing link provided:

Join Zoom Meeting 4121 ?Qwd=UUpOYTlnL3P.jNVNCWIEwYTdLb1 pCdz09

Meeting ID: 799 9557 4121 Passcode: 3HA6Z0

  1. Call to Order
  2. Approval of Agenda
  3. Educational Excellence
  4. Consent and Approvals
    a. Review and Approve Minutes
    b. Review and Approval of Claim Dockets
    c. Consideration of Human Resources
    i. New Hires
    ii. Retirements
    iii. Resignations

5. Old Business
a. Administration
b. Finance/Business
i. 2021 Operating Budget Adoption
ii. 2021 Capital Projects Plan Adoption
iii. 5 – Year Bus Replacement Plan Adoption
iv. 2021 Operating Budget Resolution
v. Authorization to Respond to 1782 Notification
c. Curriculum
d. Technology
e. Buildings and Grounds
f. Transportations
g. Projects
h. Other

  1. New Business
    a. Administration
    b. Finance/Business
    i. Resolution Approving Reduction in Appropriations for Operations Fund
    ii. Resolution Approving Additional Appropriations Request for Education Fund
    c. Curriculum
    d. Technology
    e. Buildings and Grounds
    f. Transportation
    g. Other

    7. Comments, Announcements, and Other Business
    a. Public Comments
    b. Superintendent Report Out
    c. Board Comments

    8. Dates of Interest
  2. a. Next Board Meeting • November 9, 2020
  3. b. E • Learning/Staff Development • October 13 – 14, 2020
  4. c. Fall Break • October 15 – 16, 2020
  5. d. Volleyball Sectional • October 15 & 17, 2020
  6. e. Thanksgiving Break – November 25 • 27, 2020
  7. f. End Semester 1 • December 22, 2020
  8. g. Winter Break – December 23, 2020 • January 5, 2021
  9. h. Begin Semester 2 – January 6, 2021
  1. Adjournment

 CCSC: Important School Operational Statement

October 7, 2020

To: Staff, Students, Parents, School – Community Members
Fr: Kevin Smith, Superintendent
Su: Important School Operational Statement

I am confident it goes without saying the COVID-19 virus has indeed introduced itself to our school – community during the past week-plus. The number of positive cases have continued to climb during this period of time, with two positive staff member cases leading the school corporation to move to E-Learning for Wednesday, October 7.

Unfortunately, the number of positive cases increased during the day, as the school corporation health and leadership team worked to evaluate the impact being caused to our ability to operate in – person instruction. Further, the number of individuals – students and staff – that are quarantined have increased accordingly

In addition to the two staff members who tested positive, we now have positive cases involving four students. Individuals identified through our contact tracing process for quarantine have been notified.

While I will provide detailed data under a separate communication, I wanted to take this opportunity to advise the following:

Covington Community School Corporation will continue with our E – Learning instructional protocol for the period of October 8, 2020 – October 14, 2020. This will take us through next week’s fall break.

The impact of COVID-19, in regards to school operations, will continue to be monitored closely, with decisions being made as deemed appropriate.

Thank you.

 Grab & Go Lunches Provided for E-Learning – Oct. 7th

CCSC will be providing grab and go lunches for our students today. If interested in picking up a lunch please call 765.793.5615 by 11:30 to place an order. Lunches will be available for pick up between 1 and 1:30 p.m., at door 5 (Middle School).

 Bus Unloading and Loading Changes for September / October 2020

To: Students, Parents, Staff, and School – Community Members
From:  Michael Howard, Director of Operations
Re: Bus Unloading and Loading Changes for September/October 2020

Due to an upcoming building project involving the front entrance to the Covington Elementary School, the process for which we unload and load buses each day will need to be modified for the next few weeks for everyone’s safety.  These changes will be in effect Monday, September 28th until the end of October 2020.   During this period of time transportation of students will be as follows:

Unloading in the AM

  • All school buses will deliver the middle and high school students to their regular drop-off location. Students will continue to enter the building through the northeast entrance (Door 5) as they currently do.  This is NOT a change to this process.
  • All school buses will then travel south down 6th Street to Pearl Street.  They will then turn east on Pearl Street, proceeding to 7th Street.  The buses will then turn north on 7th Street and unload the students at the gated walkway located at the southwest side of the building.  This is commonly referred to the “Student Walker” entrance.
  • With this change in place, this will cause 7th Street to be closed to all other vehicle traffic from approximately 7:30 am to 8:15 am each day for the next few weeks.
  • All parents/guardians who have been using 7th Street to drop-off students will need to enter the car line that forms on 8th Street and Railroad Street for student drop-off as per the previously communicated and established Covington Elementary School procedures.

Loading in the PM

  • Bus #1, #2, #3, and #4 will line up on the 7th Street curb and Bus #5, #6, #7 and #8 will line up on Market Street with approximately a bus-length distance between each other.  Additionally, this change will cause 7th Street to be closed to all other vehicle traffic from approximately 2:30 pm to 3:15 pm each day and proportionally earlier on Wednesdays for earlier dismissal.
  • All elementary school students will exit the building through Door #3 and proceed to their assigned bus.
  • All middle school and high school students that ride the bus will walk from their respective schools, traveling east on Market Street or to the elementary school where they will board their bus.
  • Buses will then travel west on Market Street to 6th Street.  Then turn north on 6th Street to Railroad Street at which time they will travel to their normal afternoon routes.
  • All parents/guardians who have been using 7th Street to pick-up students will need to enter the car line for student pick-up as per the previously communicated and established Covington Elementary School procedures.

We appreciate your cooperation and assistance with these modifications to our regular unloading and loading of our buses.  Again, this is being done to ensure the safety and well-being of our students and staff.

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other addresses:
Covington Community School Corporation
601 Market Street
Covington, IN. 47932
  (Phone) 765-793-4877
  (Fax) 765-793-5209
Covington Community High School
1017 6th Street
Covington, IN. 47932
(Phone) 765-793-2286
(Fax) 765-793-5200
Covington Middle School
514 Railroad Street
Covington, IN. 47932
(Phone) 765-793-4451
(Fax) 765-793-5217
Covington Elementary School
1110 7th Street
Covington, IN. 47932
(Phone) 765-793-2254
(Fax) 765-793-5214
District Office
High School
Middle School
Elementary School